Event Coordinator

Pittsburgh Botanic Garden is a stunning and expansive public garden located in the Pittsburgh area, dedicated to inspiring people to appreciate plants, garden design, and the natural world. The Garden focuses on cultivating a diverse collection of plants native to the Allegheny Plateau and other temperate regions. It creates beautiful display gardens, offers educational programs designed to engage visitors of all ages, and actively participates in environmental conservation efforts. The Garden is not only a place for visitors to enjoy peaceful natural surroundings but also a vital community hub supporting sustainability and horticultural education. With a mission to foster environmental stewardship and a deeper connection to nature, Pittsburgh Botanic Garden attracts a wide range of visitors including families, gardening enthusiasts, students, and professionals in the field of botany and ecology.

The Events Coordinator role at Pittsburgh Botanic Garden plays a crucial part in generating revenue to support the Garden's mission and programs through effective event sales and coordination. Reporting to the Events Manager, this position is responsible for assisting in the planning and execution of various events hosted at the Garden, from private weddings and corporate gatherings to special community events. The Events Coordinator works closely with clients, vendors, caterers, rental companies, volunteers, and internal staff to ensure each event runs smoothly and meets or exceeds client expectations. This position requires exceptional organizational skills, attention to detail, and the ability to maintain superior customer service to foster long-term relationships within the event planning community and corporate partners. Responsibilities also include managing rental contracts, tracking payments, updating event information across multiple platforms, and supervising events as needed. Beyond event execution, the role involves analyzing event revenue, developing marketing campaigns, and assisting in creating new profit-generating opportunities to help sustain and grow the Garden’s operations. This position is an excellent opportunity for individuals with event coordination experience looking to contribute their skills in a meaningful, natural setting that supports environmental education and community engagement. The Events Coordinator helps further the Pittsburgh Botanic Garden’s goals by ensuring the successful delivery of events that enhance the visitor experience, generate essential income, and promote the Garden’s mission to a broad audience.