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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.50 - $18.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Gym membership
flexible schedule
Job Description
Pittsburgh Botanic Garden is a stunning and expansive public garden located in the Pittsburgh area, dedicated to inspiring people to appreciate plants, garden design, and the natural world. The Garden focuses on cultivating a diverse collection of plants native to the Allegheny Plateau and other temperate regions. It creates beautiful display gardens, offers educational programs designed to engage visitors of all ages, and actively participates in environmental conservation efforts. The Garden is not only a place for visitors to enjoy peaceful natural surroundings but also a vital community hub supporting sustainability and horticultural education. With a mission to foster environmental... Show More
Job Requirements
- High school diploma or equivalent
- experience in event coordination including weddings
- strong organizational skills
- detail oriented
- experience in planning, budgeting, and marketing
Job Qualifications
- Experience in event coordination including weddings
- strong organizational and communication skills
- ability to provide superior customer service
- experience with contract preparation and payment tracking
- experience in planning, budgeting, and marketing
- aptitude for building and maintaining professional relationships in event-related communities
- ability to supervise events and manage multiple stakeholders
- strong attention to detail and problem-solving skills
Job Duties
- Exceed quarterly rental revenue targets and assist in tracking private events revenue
- gather data and create revenue reports as needed
- assist in keeping all applicable channels updated with changing event information and pricing
- follow up with all leads and correspond with potential clients from initial inquiry through booking
- schedule and conduct site tours for potential clients
- create rental contracts for all external events, including corporate and private
- correspond with existing clients to gather event details and update all programs with applicable event details
- create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups
- provide superior and professional customer service to all potential and existing clients
- thoroughly track payments to ensure that all clients meet the required deadlines
- work with all contracted clients to ensure that timelines are met, certificates of insurance are received and reviewed, and all event details are correct before the event
- act as day-of event supervisor as needed at external events, such as weddings, to coordinate with vendors, track and follow pre-determined timelines, coordinate ceremonies, and generally assist clients, including facilitating wedding rehearsals
- ensure that the event space is clean before each rental, including sweeping, mopping, dusting ledges, cleaning windows, and emptying trash
- assist the Events Manager in researching, analyzing, and developing special event profit-generating opportunities
- build relationships with corporations to promote repeat business
- other duties as assigned, including working with other departments to develop and promote future programs that will benefit the Garden’s long-term goals
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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