Event Coordinator

Our company is a well-established venue dedicated to delivering exceptional event experiences through meticulous planning and superior customer service. Committed to offering what we call "unreasonable hospitality," we ensure that every guest receives personalized attention and top-notch service. Operating within the social events and corporate gatherings market, our venue thrives on creating memorable moments for clients looking to host special occasions, from intimate social gatherings to large-scale corporate events. Our dedicated sales and operations teams work closely together to bring events to life smoothly and successfully.

We are currently seeking an enthusiastic and detail-oriented Event Coordinator to join our dynamic team. This pivotal role supports the sales department by managing key administrative functions that are essential to the smooth running of the event planning process. Acting as the liaison between guests, the sales team, and operations, the Event Coordinator plays an integral role in finalizing event details and ensuring client satisfaction from the initial inquiry through to event execution. This full-time position offers an hourly salary ranging from $19.22 to $25, reflecting our commitment to attracting skilled and motivated individuals passionate about event coordination.

The ideal candidate for the Event Coordinator role possesses a friendly personality and a proactive "You Got It" attitude. You will be adept at making sound decisions, communicating effectively across diverse teams and with clients, and adept at managing multiple administrative tasks with precision and professionalism. Strong verbal communication and organizational skills are paramount, along with the ability to analyze basic data to support sales and operational decision-making. Fluent English communication, both spoken and written, is required.

In your capacity as an Event Coordinator, you will assist in converting event inquiries into booked social engagements by handling requests for proposals (RFPs), following up with clients, coordinating site tours, and updating contracts to match client requirements. Administrative responsibilities also include processing paperwork for special events, managing accounts receivable follow-ups, submitting invoices, and keeping the operations team informed with the latest banquet event orders (BEOs).

This role demands a flexible, team-oriented individual who thrives in a fast-paced environment and is willing to jump in and tackle "other duties as assigned." Whether it’s identifying and addressing unanticipated needs or offering innovative solutions to improve event delivery, your contributions will support the team’s goal of exceeding guest expectations and enhancing overall venue performance.

Joining our company means you will be part of a collaborative culture that values communication, initiative, and dedication to excellence. It is an excellent opportunity for those looking to advance their career in event planning and hospitality while working in a supportive environment that values your input and creativity. We are an equal opportunity employer and participate in E-Verify in states where it is required, ensuring a diverse and compliant workforce committed to industry best practices.