Event Coordinator

Louisville, KY, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $40,000.00 - $55,000.00

Work Schedule

Standard Hours

Day Shifts

Benefits

Medical insurance

Dental Insurance

Life insurance

Vision Insurance

Long-term and short-term disability insurance

401(k) Plan

FSA dependent care assistance

paid vacation days

paid sick days

Paid holidays

Employee outings each year

Dog-friendly corporate office

Wellness incentives

Referral bonuses

Job Description

Our company is a prominent provider of innovative technology solutions, specializing in IT, cloud, and audio/visual (A/V) services tailored for public sector clients. Located onsite at 310 Evergreen Road, Louisville, KY, we focus on delivering enterprise-class solutions to a wide range of government agencies including federal, state, local, and public safety organizations. We pride ourselves on our commitment to enhancing public sector operations through cutting-edge technology, strategic partnerships, and exceptional customer service. Our work culture emphasizes collaboration, innovation, and client-centric approaches, positioning us as a reputable leader in our industry. We offer a supportive and dynamic environment where employees can grow professionally while contributing to impactful government projects.

The Event Coordinator role is an essential part of our marketing and engagement efforts, designed to plan, execute, and manage a variety of company events such as trade shows, conferences, webinars, customer appreciation gatherings, and internal programs. This full-time, onsite position operates primarily Monday through Friday, from 8 a.m. to 5 p.m. EST, and may require up to 50 percent travel for attending and managing local and domestic trade shows and events. The successful candidate will be responsible for creating engaging, memorable experiences that effectively showcase our IT, cloud, and A/V solutions to public sector decision-makers, helping to generate qualified leads while reinforcing strong client relationships. This role demands a combination of strategic event management, detailed logistical coordination, and creative collaboration with sales and technical teams. The Event Coordinator will oversee budgets, vendor relations, event marketing materials, lead capture systems, and performance analytics ensuring all events align with company marketing goals and produce measurable ROI. This position is well suited for a highly organized, detail-oriented individual with a background in event planning within the technology sector and a passion for engaging government audiences through innovative events and presentations.

Job Requirements

high school diploma
3+ years of experience in event planning, preferably in technology sector
ability to travel up to 50 percent locally and domestically
strong project management and organizational skills
excellent communication and interpersonal abilities
proficiency in Microsoft Office Suite
willingness to work onsite Monday through Friday, 8 a.m. to 5 p.m. EST
ability to lift and carry up to 30 pounds occasionally
pass background check and drug screening

Job Qualifications

bachelor’s degree in marketing, communications, hospitality management, or related field preferred
high school diploma required
3+ years of experience preferred in event planning, preferably in the technology sector
proven track record of successfully planning and executing B2G events
strong project management skills with attention to detail
experience with HubSpot as a CRM and Monday.com project management platform preferred
understanding of lead generation principles and metrics
excellent interpersonal skills and ability to build relationships with vendors and clients
strong problem-solving skills and adaptability in fast-paced environments
Microsoft Office Suite experience
knowledge of IT, cloud, and A/V industries preferred

Job Duties

develop and manage comprehensive event strategies and calendars aligned with marketing goals
plan and execute participation and sponsorship of industry tradeshows, company-hosted events, and webinars
coordinate all event logistics including venue selection, vendor management, and registration systems
manage event budgets, track expenses, and ensure ROI on all event activities
collaborate with technical and sales team to develop compelling booth displays and event materials
create engaging demos that effectively showcase our IT, cloud, and A/V capabilities with public sector clients
coordinate the design and production of all event-related materials and signage
ensure brand consistency across all event touchpoints
implement effective lead capture systems for all events
coordinate technical demonstrations and presentations highlighting our solutions
nurture relationships with existing clients through specialized event experiences
track and report on key event metrics including attendance, leads generated, and conversion rates
analyze event performance and recommend improvements for future programs
conduct post-event evaluations with attendees and internal stakeholders
coordinate internal meetings, events, and activities