Event Coordinator

ASM Global is the leading company worldwide in the management of public assembly facilities, specializing in premier venues that host sports, entertainment, and cultural events. Their portfolio includes highly recognizable and prestigious venues such as the Caesars Superdome, the Smoothie King Center, and Champions Square. ASM Global focuses on delivering exceptional event experiences by providing quality services that meet the expectations of clients, patrons, and stakeholders. This company prides itself on its ability to manage a diverse array of events, from major concerts and sports games to corporate functions and special projects, while maintaining top-tier standards of safety, professionalism, and operational efficiency.

The Event Coordinator role within ASM Global is a critical position for ensuring smooth and successful event execution at these facilities. Reporting directly to the Event Services Manager, this salaried, exempt role is designed for a dedicated and resourceful individual who can plan, organize, and oversee multiple events within the facilities. The coordinator will take charge of event logistics from the initial planning phases through to the final wrap-up, including staffing, vendor coordination, safety compliance, and client communication.

In this role, the Event Coordinator will be responsible for developing and maintaining event documentation such as work orders and cost estimates, ensuring that all aspects of each event meet the facility's standards and client expectations. Effective communication is essential, as coordinators lead pre-convention meetings with clients and collaborate closely with internal departments such as staffing, food and beverage services, and external vendors. They also play a vital role in coordinating special requests, emergency protocols, and ensuring venue readiness.

Candidates must be highly motivated, with excellent organizational and communication skills. Experience working in facility management or event coordination is preferred, along with proficiency in Microsoft Office applications. The role involves working non-traditional hours, including nights, weekends, and holidays, to accommodate the event schedule.

By joining ASM Global as an Event Coordinator, professionals will contribute to the operational excellence of world-class venues that are central to the cultural and social fabric of their communities. The position offers a dynamic, fast-paced work environment with opportunities for growth within a globally recognized company dedicated to delivering memorable event experiences.