Event Coordinator - (Expired Job)

ASM Global is the world's leading producer of entertainment experiences, specializing in privately managed public assembly facilities that host a wide array of events including concerts, sports, conventions, and other major public gatherings. With a portfolio that includes iconic venues such as the Caesars Superdome, Smoothie King Center, and Champions Square, ASM Global is renowned for delivering exceptional event experiences with a focus on operational excellence and customer satisfaction. The company prides itself on fostering an inclusive and collaborative work environment that values diversity and encourages professional growth, making it a premier choice for individuals seeking a rewarding career in event services within the facility management industry.

The Event Coordinator position at ASM Global plays a crucial role in ensuring the seamless execution of events across these high-profile venues. Reporting to the Event Services Manager, the Event Coordinator is responsible for planning, organizing, and controlling events assigned to them within the facilities. This salaried, exempt role demands a detail-oriented, highly motivated professional capable of multitasking in a fast-paced environment where effective communication and organizational skills are paramount. The coordinator works closely with various departments, vendors, and clients to guarantee that all aspects of each event—from staffing and logistics to compliance and client satisfaction—are managed flawlessly.

In this role, the Event Coordinator creates and maintains essential documentation such as staffing schedules, work orders, cost estimates, and event summaries. They lead pre-conference meetings with clients, participate in meetings for large-scale events, and oversee special project research and fulfillment when assigned. Staffing supervision and coordination with external vendors, including food and beverage contractors and decorators, are vital facets of the job. Additionally, the coordinator ensures all furniture, fixtures, and equipment (FF&E) requirements are met, manages external messaging coordination, and maintains rigorous facility inspections to ensure readiness for each event.

The Event Coordinator also serves as the on-site point of contact during events, addressing any issues that arise with clients or patrons promptly and professionally. They assist with front-of-house arrangements such as house opening procedures, late seating, and aisle management to enhance guest experience. Emergency response coordination and clear interdepartmental communication are critical responsibilities to ensure safety and operational continuity. Maintaining the proper professional demeanor, generating positive public relations, and providing feedback during post-event debriefings complete the role's comprehensive scope.

ASM Global seeks candidates who are highly adaptable, self-driven, and possess superior communication skills. The ability to work nights, weekends, and holidays is essential given the nature of events hosted. Candidates typically hold a bachelor’s degree or equivalent work experience, with 2-3 years of progressively responsible facility industry experience preferred. Familiarity with Microsoft Office applications and a valid Louisiana Driver's license are also required.

This position not only offers the opportunity to work with some of the most exciting venues in the country but also provides a platform for career advancement in the event services and facility management sector. ASM Global is committed to equal opportunity employment and encourages applications from women, minorities, individuals with disabilities, and protected veterans, maintaining a culture of diversity and inclusion throughout its operations.