Event Coordinator

Pleasanton, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Compensation

Hourly

Range $19.50 - $20.50

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

team events

flexible scheduling

Job Description

SBM Management Services, LP is a reputable management company known for its dedication to providing exceptional services in facilities management, hospitality, and event coordination. With a strong commitment to customer satisfaction and operational excellence, SBM Management has built a solid reputation in the industry. The company strives to create welcoming, efficient, and well-organized environments for its clients, employees, and guests by leveraging a skilled team and implementing effective management practices. SBM Management is recognized for fostering an inclusive and respectful workplace where diversity and equal opportunity are highly valued, ensuring a professional atmosphere that drives success and growth for both the company and its partners.

SBM Management is currently searching for a detail-oriented and proactive Event Coordinator to join their team. This pivotal role involves coordinating and managing all activities related to conference room and event setups in alignment with customer requests. The Event Coordinator will serve as a critical link between internal teams, external vendors, and stakeholders to ensure seamless execution of events in a professional and hospitable manner. This position offers a Monday through Friday work schedule, from 8:00 am to 4:30 pm, with a competitive hourly wage ranging from $19.50 to $20.50. The role requires a hospitality mindset and exceptional customer service skills to respond effectively to inquiries and concerns, ensuring high standards are consistently met.

The Event Coordinator's responsibilities include providing high-quality customer service to end-users, vendors, third-party partners, and leadership teams. They must collaborate closely with internal and external parties to fully understand business needs and coordinate event execution accordingly. The position demands strong task management abilities, including proactive planning, objective setting, and timely follow-through. A core duty is to create and maintain event diagrams using in-house software tailored to end-user specifications, ensuring space arrangements meet expectations. Additionally, the coordinator is responsible for conducting routine site inspections to maintain the highest standards of event areas and capturing feedback from employees and guests.

This role also entails inventory management of all supplies and equipment necessary for program operations and assisting in the development of Standard Operating Procedures (SOPs) to optimize event performance. The Event Coordinator must monitor event scheduling to avoid conflicts and manage signage creation throughout the facility as required. By building and nurturing strong relationships with vendor partners, the coordinator helps facilitate smooth event service delivery and adherence to company policies, including safety regulations. The role offers a dynamic and engaging work environment ideal for individuals passionate about event planning, coordination, and customer service within a professional and supportive organizational culture.

Job Requirements

High school diploma/GED
2 years relevant experience
May be required to have a valid driver's license
Excellent task management skills including proactive planning, task prioritization, time management, project management, objective and expectation setting
Advanced understanding and application of event principles, concepts, practices, and industry standards
Proficient with Microsoft Office applications including Excel and PowerPoint
Strong written and verbal communication skills
Maintain a professional, positive, friendly, and courteous demeanor

Job Qualifications

High school diploma or GED
Two years of relevant experience in event coordination or related field
Valid driver's license may be required
Proficiency in Microsoft Office Suite including Excel and PowerPoint
Excellent task management and organizational skills
Strong written and verbal communication abilities
Demonstrated knowledge of event principles, concepts, and industry standards
Ability to maintain professional and courteous interactions
Experience collaborating effectively with vendors and internal teams

Job Duties

Provide a high quality of customer service to end-users, vendors, third parties and members of leadership
Collaborate with internal partners, stakeholders, and external partners or third parties to develop an in depth understanding of their business needs and objectives and assist with the coordination and execution of their vision
Provide and collect pre/post event metrics
Day-to-day event scheduling verification
Build close relationships with vendor partners, to maintain smooth operations of event service deliveries and ensure outlined processes and procedures are followed
Routinely conduct site inspections to ensure area is of the highest standards and capture the perspective of our employees, vendor partners and guests
Serve as the single point of contact for users in assigned area to resolve inquiries, issues, and concerns
Coordinate and create diagrams on in-house software according to the end-users request and/or needs
Update and maintain data as required
Assist with inventory management of all supplies and equipment needed for program operations
Assist with development of applicable SOPs
Create and aid with signage throughout facility as requested
Work with program manager to identify opportunities to improve performance on a routine basis
Comply with company safety rules, policies, and procedures
Other duties as assigned