Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.50 - $28.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Training and Development
flexible schedule
Job Description
Aspiria is a vibrant and dynamic campus environment known for fostering community engagement and providing versatile spaces for a variety of events ranging from meetings and corporate gatherings to social functions. It is managed by Occidental Management, Inc., an established organization recognized for its commitment to excellence in property management and tenant satisfaction. The campus thrives on delivering superior service experiences to its tenants and guests, facilitating events that contribute not only to tenant enjoyment but also to the financial sustainability and growth of the available meeting and event spaces.
The role of Event Coordinator at Aspiria is a key entry-level position designed for individuals seeking to develop their skills in event coordination and hospitality within a supportive and structured environment. Reporting directly to the Event Director, the Event Coordinator plays a crucial hands-on role in ensuring the seamless execution of day-to-day event logistics. This includes responsibilities such as scheduling event spaces, coordinating with vendors, arranging audio-visual setups, and managing guest services. Attention to detail and proactive problem-solving are essential components of this role, as the Event Coordinator must anticipate potential issues and act swiftly to resolve them before they impact the event experience.
This position offers an excellent opportunity for candidates with administrative, customer service, or hospitality backgrounds who are eager to advance their careers by gaining practical experience in event planning and coordination. The role demands strong organizational and time management skills to balance multiple tasks and deadlines within a fast-paced environment. Effective communication abilities are also paramount, as this individual will interact regularly with clients, vendors, tenants, and internal teams to ensure accurate execution of event plans.
Beyond logistical management, the Event Coordinator assists in promotional activities by helping prepare marketing materials such as flyers, social media posts, and newsletters, as well as tracking event attendance and gathering feedback to support continuous improvement. The position requires adaptability to varying schedules, including occasional evenings and weekends, to meet the demands of diverse event timelines.
Working at Aspiria provides an engaging atmosphere where collaboration, service excellence, and attention to detail define daily operations. The Event Coordinator is expected to be a reliable support system for the Event Director, contributing to the overall success and growth of the campus’s event services. This role not only enhances the tenant experience but also plays a part in the financial health of the event spaces, underscoring its importance within the organization.
The physical demands of the job include the ability to stand and move throughout the campus during event setup and teardown, lift items up to 25 pounds, and manage technical and promotional materials with manual dexterity. The work environment is primarily indoors but may occasionally require outdoor activity during certain campus events. The role demands a positive attitude, flexibility, and the ability to maintain composure in a high-energy setting with multiple concurrent events.
The role of Event Coordinator at Aspiria is a key entry-level position designed for individuals seeking to develop their skills in event coordination and hospitality within a supportive and structured environment. Reporting directly to the Event Director, the Event Coordinator plays a crucial hands-on role in ensuring the seamless execution of day-to-day event logistics. This includes responsibilities such as scheduling event spaces, coordinating with vendors, arranging audio-visual setups, and managing guest services. Attention to detail and proactive problem-solving are essential components of this role, as the Event Coordinator must anticipate potential issues and act swiftly to resolve them before they impact the event experience.
This position offers an excellent opportunity for candidates with administrative, customer service, or hospitality backgrounds who are eager to advance their careers by gaining practical experience in event planning and coordination. The role demands strong organizational and time management skills to balance multiple tasks and deadlines within a fast-paced environment. Effective communication abilities are also paramount, as this individual will interact regularly with clients, vendors, tenants, and internal teams to ensure accurate execution of event plans.
Beyond logistical management, the Event Coordinator assists in promotional activities by helping prepare marketing materials such as flyers, social media posts, and newsletters, as well as tracking event attendance and gathering feedback to support continuous improvement. The position requires adaptability to varying schedules, including occasional evenings and weekends, to meet the demands of diverse event timelines.
Working at Aspiria provides an engaging atmosphere where collaboration, service excellence, and attention to detail define daily operations. The Event Coordinator is expected to be a reliable support system for the Event Director, contributing to the overall success and growth of the campus’s event services. This role not only enhances the tenant experience but also plays a part in the financial health of the event spaces, underscoring its importance within the organization.
The physical demands of the job include the ability to stand and move throughout the campus during event setup and teardown, lift items up to 25 pounds, and manage technical and promotional materials with manual dexterity. The work environment is primarily indoors but may occasionally require outdoor activity during certain campus events. The role demands a positive attitude, flexibility, and the ability to maintain composure in a high-energy setting with multiple concurrent events.
Job Requirements
- Basic understanding of event planning and logistics including room scheduling vendor coordination and guest services
- Familiarity with office software e.g. Microsoft Office Suite Google Workspace and scheduling systems
- Awareness of customer service principles and practices preferably in a hospitality or event-related context
- Strong organizational and time-management skills to handle multiple tasks and deadlines in a fast-paced environment
- Effective verbal and written communication skills for interacting with clients vendors and internal teams
- Proficiency in problem-solving to address logistical challenges quickly and efficiently
- Ability to anticipate potential issues and take proactive measures to prevent escalation
- Capacity to work collaboratively within a team while respecting the Event Directors authority on strategic decisions
- Adaptability to manage varying event demands and occasional evening or weekend schedules
- Ability to stand walk and move around the campus for extended periods during event setup execution and tear-down
- Capacity to lift and carry items weighing up to 25 pounds such as event materials signage or equipment
- Manual dexterity to set up audio-visual equipment arrange furniture and handle promotional materials
- Ability to navigate stairs and uneven surfaces on the campus during event coordination
- Visual and auditory acuity to monitor event setups interact with guests and respond to equipment issues
Job Qualifications
- No specific educational background required though formal education in hospitality marketing or a related field is preferred
- Entry-level position some prior experience in administration hospitality marketing or customer service is required
- None required training in event management or customer service is an asset
- Flexibility to work occasional evenings or weekends as dictated by event schedules
- Equivalent combinations of education and experience will be considered
Job Duties
- Coordinate event logistics including room setups audio-visual requirements vendor arrangements and guest services ensuring timely and accurate execution in alignment with event plans
- Manage the campus scheduling system to handle room reservations with precision ensuring error-free bookings and prompt client communication
- Liaise with vendors to confirm deliveries process invoices and verify equipment functionality ensuring all logistical needs are met
- Assist in preparing promotional materials e.g. flyers social media posts newsletters and track event attendance and feedback to support event evaluations
- Proactively identify and escalate event-day challenges such as equipment malfunctions or vendor delays to the Event Director to minimize disruptions
- Collaborate with departments such as maintenance fitness center and catering to ensure resources are prepared and issues are resolved prior to events
- Stay informed about emerging tools for scheduling promotions and guest services providing observations to the Event Director to enhance operational efficiency
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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