Event Coordinator

Edison, NJ, USA|Onsite

Job Overview

Benefits

Health Insurance

Paid Time Off

Professional development opportunities

Employee Discounts

Retirement Plan

flexible schedule

team events

Job Description

Our company is a recognized leader in the hospitality industry, known for delivering high-quality event experiences in dynamic venues. We specialize in hosting a diverse range of events, from corporate gatherings and banquets to weddings and social celebrations. With a strong commitment to excellence and customer satisfaction, our establishment prides itself on creating memorable, seamless events that exceed client expectations. We are deeply invested in building lasting relationships with clients, vendors, and community partners to ensure every event is executed with precision and creativity. Join a professional team that values innovation, teamwork, and dedicated service within a vibrant and fast-paced hospitality environment.

We are currently seeking a dynamic and detail-oriented Event Coordinator to join our team. This role is pivotal in planning, organizing, and managing a variety of events while ensuring seamless and enjoyable experiences for clients and guests. The ideal candidate will possess exceptional organizational abilities, excellent communication skills, and a passion for crafting unforgettable events. This opportunity is perfect for a professional with prior experience in hospitality, banquet management, or event planning who aspires to contribute to the success of high-profile events while growing in their career.

As an Event Coordinator, you will collaborate closely with clients, catering teams, banquet staff, vendors, and internal departments to deliver an outstanding event from start to finish. You will be responsible for coordinating all facets of event execution including venue selection, catering, entertainment, and décor to ensure client satisfaction. Strong negotiating skills and budget management will be crucial as you secure contracts and manage resources efficiently. You will also take charge of event marketing efforts and upsell additional services to enhance the client experience and maximize revenue opportunities.

Your role encompasses managing guest services to uphold a high standard of hospitality and ensuring smooth operations through effective timeline coordination and logistics handling such as setup and breakdown. Clear communication and relationship building with clients will allow you to provide personalized, tailored event solutions. Furthermore, you will maintain compliance with all safety protocols and venue policies to guarantee a safe and successful event environment. This in-person position offers an exciting chance to make a significant impact in a reputable hospitality setting while further developing your event coordination expertise.

Job Requirements

Proven experience in event management, hospitality, banquet coordination, or related fields such as restaurant or hotel experience
Strong negotiation skills with vendors and clients
Excellent marketing and upselling abilities to maximize event success and revenue opportunities
Solid understanding of event marketing strategies and event planning processes
Exceptional customer service skills with a focus on guest satisfaction
Effective time management skills to handle multiple events simultaneously under tight deadlines
Organizational skills capable of managing detailed plans and coordinating diverse teams
Experience in budgeting, contracts management, catering coordination, and fundraising is preferred
Outstanding communication skills for liaising with clients, vendors, and team members effectively
Must be able to work in person

Job Qualifications

Proven experience in event management, hospitality, banquet coordination, or related fields such as restaurant or hotel experience
Strong negotiation skills with vendors and clients
Excellent marketing and upselling abilities
Solid understanding of event marketing strategies and event planning processes
Exceptional customer service skills with a focus on guest satisfaction
Effective time management skills to handle multiple events simultaneously
Organizational skills capable of managing detailed plans and coordinating diverse teams
Experience in budgeting, contracts management, catering coordination, and fundraising is preferred
Outstanding communication skills for liaising with clients, vendors, and team members effectively

Job Duties

Coordinate all aspects of event planning from inception to completion, including venue selection, catering, entertainment, and decor
Negotiate contracts with vendors and venues to secure the best terms and services
Develop and manage event budgets, ensuring cost-effective solutions without compromising quality
Oversee event marketing efforts to promote upcoming events through various channels
Upsell additional services or packages to enhance client satisfaction and revenue
Manage guest services, ensuring a high level of hospitality and customer satisfaction throughout the event
Collaborate with catering teams, banquet staff, and other service providers to ensure smooth operations during events
Handle logistics such as setup, breakdown, and coordination of event timelines
Maintain strong communication with clients to understand their needs and provide tailored solutions
Ensure compliance with safety regulations and hotel or venue policies during all phases of event execution