Job Overview
Employment Type
Temporary
Hourly
Compensation
Hourly
Range $36.00 - $43.00
Work Schedule
Standard Hours
Benefits
Competitive hourly pay
Exposure to leadership environment
Short-term contract
Onsite work in downtown Chicago
Monday-Friday schedule, 8:00am-5:00pm
Job Description
About the Company: The hiring organization is a global, high-performing financial services firm headquartered in Chicago, IL. The company is known for providing comprehensive financial solutions and catering to a diverse portfolio of clients worldwide. It operates a dynamic and collaborative working environment that values innovation, leadership, and excellence. With a solid track record in the financial sector, the firm emphasizes strong corporate culture and a commitment to social responsibility, making it a distinguished player in the financial services industry.
About the Role: The firm is seeking an Events Coordinator on a temporary contract basis from February through the end of May. This onsite role, based downtown Chicago, supports a busy first quarter calendar centered on executive and leadership events that are instrumental in fostering company cohesion and driving strategic initiatives. The Events Coordinator will play a key role in ensuring the flawless execution of a diverse range of events including large-scale leadership offsites, company-wide town halls, International Women's Day programming, and executive meetings. This position is ideal for candidates who thrive in a fast-paced, meticulous environment and enjoy managing complex logistical details.
The position involves providing administrative and logistical support to the Leadership Office and internal Events team, working closely with senior leaders and business operations partners. Responsibilities encompass coordinating room bookings, managing event logistics, tracking RSVPs and attendance, overseeing budgets and expenses, and ensuring each event runs smoothly and professionally from start to finish. Familiarity with event management and project management tools is a plus, as is experience supporting senior leadership in a high-expectation environment.
The role offers competitive hourly pay ranging from $36 to $43 per hour, commensurate with experience. Working Monday through Friday, 8:00 am to 5:00 pm, the Events Coordinator will gain valuable exposure to leadership-level events and gain insights into the operations of a global financial services firm’s executive office. This contract opportunity is perfect for individuals seeking to deepen their experience in event coordination with a focus on executive-level engagements in a prestigious corporate setting.
About the Role: The firm is seeking an Events Coordinator on a temporary contract basis from February through the end of May. This onsite role, based downtown Chicago, supports a busy first quarter calendar centered on executive and leadership events that are instrumental in fostering company cohesion and driving strategic initiatives. The Events Coordinator will play a key role in ensuring the flawless execution of a diverse range of events including large-scale leadership offsites, company-wide town halls, International Women's Day programming, and executive meetings. This position is ideal for candidates who thrive in a fast-paced, meticulous environment and enjoy managing complex logistical details.
The position involves providing administrative and logistical support to the Leadership Office and internal Events team, working closely with senior leaders and business operations partners. Responsibilities encompass coordinating room bookings, managing event logistics, tracking RSVPs and attendance, overseeing budgets and expenses, and ensuring each event runs smoothly and professionally from start to finish. Familiarity with event management and project management tools is a plus, as is experience supporting senior leadership in a high-expectation environment.
The role offers competitive hourly pay ranging from $36 to $43 per hour, commensurate with experience. Working Monday through Friday, 8:00 am to 5:00 pm, the Events Coordinator will gain valuable exposure to leadership-level events and gain insights into the operations of a global financial services firm’s executive office. This contract opportunity is perfect for individuals seeking to deepen their experience in event coordination with a focus on executive-level engagements in a prestigious corporate setting.
Job Requirements
- Bachelor's degree
- 3+ years of experience in events coordination, office administration, or executive support
- experience supporting senior leaders or executive teams preferred
- highly organized
- strong attention to detail
- comfortable working in a fast-paced, high-expectations environment
- familiarity with event or project management tools is a plus
Job Qualifications
- Bachelor's degree required
- 3+ years of experience in events coordination, office administration, or executive support
- experience supporting senior leaders or executive teams strongly preferred
- highly organized with strong attention to detail
- comfortable in a fast-moving, high-expectations environment
- familiarity with event or project tools (e.g., Cvent, Jira) is a plus
Job Duties
- Provide administrative and logistical support for executive and leadership events
- coordinate room bookings, meeting setups, and onsite event logistics
- manage RSVPs, attendance tracking, and reporting using event tools and spreadsheets
- track budgets, invoices, and expenses
- maintain and update event calendars and systems
- support town halls, leadership meetings, and executive offsites
- assist with transportation and travel logistics as needed
- partner with internal stakeholders to ensure event readiness and a high-quality experience
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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