Event Coordinator

Providence, RI, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $20.25 - $29.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

Flexible Schedule

Job Description

Our company is a dynamic and customer-focused establishment dedicated to providing exceptional service and "unreasonable hospitality." We specialize in creating memorable experiences for our guests through meticulously planned events and outstanding client interactions. As an equal opportunity employer, we are committed to fostering a diverse and inclusive workplace where every team member's contributions are valued. Our operations emphasize teamwork, attention to detail, and a proactive approach to meeting the unique needs of each customer. Located in a vibrant environment, we engage a variety of clientele and pride ourselves on seamless event execution and exceptional customer satisfaction.

We are current... Show More

Job Requirements

High school diploma or equivalent
Previous experience in event coordination or administrative support
Proficient in English
Strong decision-making skills
Ability to communicate clearly with guests and internal teams
Capability to follow up on administrative tasks independently
Comfortable with basic data analysis
Willingness to engage in diverse duties beyond core responsibilities

Job Qualifications

Strong verbal and written communication skills
Excellent organizational skills
Ability to analyze basic data to assist in decision making
Fluent in English
Experience in event coordination or related administrative role preferred
Demonstrated ability to communicate effectively with guests and team members
Friendly with a positive attitude
Ability to multitask in a fast-paced environment

Job Duties

Go above and beyond to ensure the needs of each special events guest are met, communicating all requests from host to ensure all contracts are updated accordingly
Take RFPs and calls for social events, converting them to closed "won" business
Conduct site tours as needed
Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support
Provide administrative support to the sales department including follow up on calls/emails/tasks with event host after the sale is "closed won", communicating to operations any changes to BEOs or updated signed contracts
Follow up on ARs, collect payment information, and close out any remaining balances
Submit check requests/invoices as needed
Ensure operations has the most up-to-date BEO for each event
Offer "upsell" opportunities to event hosts after sale is "closed won"
Actively assist with other duties as assigned to support the team and operations

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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