Job Overview
Employment Type
Temporary
Hourly
Compensation
Type:
Hourly
Rate:
Range $29.00 - $31.00
Work Schedule
Standard Hours
Benefits
Medical
Dental
Vision
critical illness insurance
accident insurance
hospital insurance
401(k) retirement plan
Life insurance
short term disability
long term disability
Health spending account
transportation benefits
Employee assistance program
Paid Time Off
Job Description
Aston Carter is a highly respected global talent solutions firm that partners with leading companies across various industries to provide expert recruitment and workforce management services. Specialized in areas such as accounting, finance, human resources, talent acquisition, procurement, supply chain, and selected administrative roles, Aston Carter helps organizations meet their staffing needs with precision and expertise. Recognized for its commitment to quality service, Aston Carter has been honored as a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company operates with a genuine commitment to equal opportunity, fostering an inclusive environment that welcomes all... Show More
Job Requirements
- Minimum of 2 years of hands-on experience in event coordination
- Degree in hospitality, communications, business, or related field preferred
- Strong verbal and written communication abilities
- Proven ability to negotiate and manage vendor relationships with a focus on cost efficiency
- Exceptional organizational and time management skills
- Ability to multitask and work under pressure
- Experience managing on-site logistics during live events
- Proactive problem-solving skills
- Ability to serve as primary liaison between internal teams and external vendors
Job Qualifications
- Degree in hospitality, communications, business, or related field preferred
- Experience in vendor communication, planning social events, negotiating contracts, managing budgets, and creating themes for events
- Minimum of 2 years of hands-on experience in event coordination
- Strong verbal and written communication abilities
- Collaborative mindset with excellent interpersonal skills
- Proven ability to negotiate and manage vendor relationships with a focus on cost efficiency
- Exceptional organizational and time management capabilities
- Creative thinker with a knack for developing engaging event concepts
- Comfortable managing both small-scale and large-scale events
- Detail-oriented with the ability to multitask under pressure
- Skilled in making quick decisions and adapting to changing circumstances
- Experience managing on-site logistics during live events
Job Duties
- Oversee event development from concept to execution including venue selection and contract negotiation
- Develop and distribute communications to participants and stakeholders
- Design creative event themes and experiences aligned with company culture
- Manage budgets, track expenses, and handle vendor invoicing
- Research and secure appropriate venues based on event needs
- Coordinate with vendors, catering teams, entertainment providers, and support staff
- Handle logistics including transportation, equipment setup, and scheduling
- Supervise event setup, breakdown, and post-event cleanup
- Anticipate attendee needs and proactively address potential challenges
- Serve as the primary point of contact for internal teams and senior leadership throughout the planning process
- Resolve any issues that arise during the event with professionalism and agility
- Maintain strong relationships with suppliers and negotiate favorable terms for services and venues
- Ensure all event-related activities are accurately scheduled and documented
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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