Event Coordinator

Chicago, IL, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $20.00 - $30.00

Benefits

Equal opportunity employer

Diverse and Inclusive Work Environment

Professional development opportunities

Hybrid work arrangement

Opportunity to contribute to meaningful industry events

Collaborative team culture

Job Description

Our client is a nationally recognized professional association dedicated to serving legal and insurance professionals across the United States. This established organization plays a pivotal role in providing industry insights, educational resources, networking opportunities, and advocacy to its members. Known for its commitment to excellence and innovation, the association conducts numerous conferences, webinars, and events designed to foster professional development and knowledge sharing within the legal and insurance sectors. With a mission to empower and connect its diverse membership, the organization values collaboration, professionalism, and detailed coordination in all its initiatives.

The association is currently seeking a highly organized and de... Show More

Job Requirements

Bachelor's degree
2-5 years of relevant event planning or administrative experience
Strong organizational and communication skills
Ability to manage multiple projects simultaneously
Proficiency in Microsoft Office Suite
Familiarity with event platforms like Cvent, Zoom, Eventbrite preferred
Willingness to travel occasionally
Detail-oriented
Effective multitasking skills
Ability to work in a hybrid work environment

Job Qualifications

Bachelor's degree required
2-5 years of experience in event planning, meeting coordination, or a related administrative role
Exceptional organizational and communication skills with strong attention to detail
Experience managing multiple projects simultaneously under tight deadlines
Proficiency in Microsoft Office Suite
experience with event platforms such as Cvent, Zoom, Eventbrite a plus
Willingness to travel occasionally for key meetings and events

Job Duties

Plan, coordinate, and execute logistics for conferences, board meetings, webinars, and special events across the country
Manage all event details including venue selection, catering, registration, materials, travel arrangements, A/V coordination, and post-event follow-up
Serve as the primary point of contact for vendors, venues, and internal stakeholders
Assist with the preparation and distribution of meeting agendas, minutes, materials, and presentations
Maintain event calendars, timelines, and budgets
track spending and ensure cost-effective planning
Support speaker coordination, including bios, session descriptions, and presentation materials
Manage registration platforms and attendee communication for a seamless event experience
Provide on-site support at key events to ensure smooth execution and high-quality service delivery

Job Location

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