Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Flexible
Benefits
Medical
Dental
Vision
401(k)
FSA/HSA
Commuter Benefits
Tuition Assistance
Paid vacation
Paid sick time
Paid parental leave
Job Description
Wolters Kluwer is a renowned global information services company dedicated to providing expert solutions in the fields of health, tax and accounting, governance, risk and compliance, and legal sectors. With decades of experience, the company empowers professionals and organizations through innovative technologies, comprehensive content, and expert insights that support critical decision-making processes. As an industry leader, Wolters Kluwer prides itself on fostering an inclusive and dynamic workplace culture, focusing on professional growth, collaboration, and excellence. With a global footprint, the company serves a diverse client base, delivering tailored solutions that balance innovation with trusted expertise to drive positive impact worldwide.
The role of the Event Coordination Specialist at Wolters Kluwer offers a unique opportunity to join a vibrant team focused on delivering high-quality event experiences that strengthen both internal communications and client relationships. This position is essential in supporting the planning and execution of a broad spectrum of company events, including internal meetings, external client gatherings, trade shows, team-building activities, and off-site functions. Working under moderate supervision, the specialist will handle vital administrative and logistical tasks such as vendor onboarding, contract processing, and on-site registration management. The successful candidate will collaborate closely with senior Event and Attendee Managers, gaining insights into core business drivers, stakeholder engagement, and corporate processes while contributing meaningfully to the team’s operational goals.
Given the event-heavy nature of this role, the Event Coordination Specialist will spend approximately 50 percent of their time traveling to support events onsite, ensuring that every detail, from transportation to event setup and tear-down, runs smoothly. The role also involves researching and recommending suitable venues and vendors, preparing internal presentation materials, tracking event budgets, and reporting on outcomes. This position is ideal for detail-oriented professionals with a passion for project coordination and a solid understanding of event planning workflows. The role not only demands strong prioritization and multi-tasking skills but also excellent communication and budget awareness to maintain operational accuracy and consistency in attendee experiences.
The compensation for this position ranges from $57,400 to $98,350 USD annually, with the opportunity to earn a bonus. Salary offers are commensurate with experience, specific location, and other factors. Wolters Kluwer also provides a comprehensive benefits package including medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, paid vacation and sick leave, and paid parental leave. Candidates will also appreciate a recruitment process that values authenticity and fairness, requiring in-person interviews without AI assistance to ensure genuine evaluation of skills and experiences.
Joining Wolters Kluwer as an Event Coordination Specialist means becoming part of a forward-thinking, supportive company that values diversity and equal opportunity. This role is designed for professionals seeking to develop their career in event management within a respected global organization, offering ample scope for learning, exposure, and contribution to meaningful initiatives while balancing work and life.
The role of the Event Coordination Specialist at Wolters Kluwer offers a unique opportunity to join a vibrant team focused on delivering high-quality event experiences that strengthen both internal communications and client relationships. This position is essential in supporting the planning and execution of a broad spectrum of company events, including internal meetings, external client gatherings, trade shows, team-building activities, and off-site functions. Working under moderate supervision, the specialist will handle vital administrative and logistical tasks such as vendor onboarding, contract processing, and on-site registration management. The successful candidate will collaborate closely with senior Event and Attendee Managers, gaining insights into core business drivers, stakeholder engagement, and corporate processes while contributing meaningfully to the team’s operational goals.
Given the event-heavy nature of this role, the Event Coordination Specialist will spend approximately 50 percent of their time traveling to support events onsite, ensuring that every detail, from transportation to event setup and tear-down, runs smoothly. The role also involves researching and recommending suitable venues and vendors, preparing internal presentation materials, tracking event budgets, and reporting on outcomes. This position is ideal for detail-oriented professionals with a passion for project coordination and a solid understanding of event planning workflows. The role not only demands strong prioritization and multi-tasking skills but also excellent communication and budget awareness to maintain operational accuracy and consistency in attendee experiences.
The compensation for this position ranges from $57,400 to $98,350 USD annually, with the opportunity to earn a bonus. Salary offers are commensurate with experience, specific location, and other factors. Wolters Kluwer also provides a comprehensive benefits package including medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, paid vacation and sick leave, and paid parental leave. Candidates will also appreciate a recruitment process that values authenticity and fairness, requiring in-person interviews without AI assistance to ensure genuine evaluation of skills and experiences.
Joining Wolters Kluwer as an Event Coordination Specialist means becoming part of a forward-thinking, supportive company that values diversity and equal opportunity. This role is designed for professionals seeking to develop their career in event management within a respected global organization, offering ample scope for learning, exposure, and contribution to meaningful initiatives while balancing work and life.
Job Requirements
- At least 5 years experience in event planning or coordination
- proficiency in event management and registration tools
- strong project coordination and multitasking skills
- experience with vendor contracting and payment processes
- attention to detail in data and financial management
- excellent communication skills
- basic budget tracking knowledge
- adaptability to changing priorities
- willingness to travel up to 50 percent
- CMP certification preferred
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- Proficient in event management, registration, and budgeting tools, particularly Cvent
- Familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- Strong ability to manage multiple tasks, timelines, and priorities simultaneously
- Experience collaborating with vendors and internal teams for contracting and payment processes
- Exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- Excellent written and verbal communication skills
- Basic knowledge of event budget tracking and reconciliation
- Ability to navigate changing priorities and on-site needs in a dynamic event environment
- CMP certification preferred but not mandatory
- Must be willing and able to travel approximately 50 percent of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- Lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- Research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- Support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- Review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- Oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- Assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- Help track and report on event budgets, identifying any discrepancies or issues for escalation
- Collect and organize feedback post-event and assist with reporting and evaluations
- Facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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