Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
401(k)
Flexible spending account
Commuter Benefits
Tuition Assistance
Paid parental leave
Job Description
Wolters Kluwer is a leading global information services company that provides expert solutions and insights in the fields of health, tax, finance, and legal sectors. With a rich heritage of innovation and a commitment to improving the efficiency and effectiveness of professionals worldwide, Wolters Kluwer delivers technology-enabled services and software to help clients make critical decisions with confidence. The company is known for its strong focus on quality, compliance, and customer satisfaction, supported by a culture that promotes diversity, inclusion, and continuous development.
The Event Coordination Specialist role at Wolters Kluwer is a dynamic and integral position within the company's events team, responsible for supporting the planning and execution of a variety of internal and external events. This includes corporate gatherings, client-facing activities, trade shows, and team-building functions. The role offers an excellent opportunity to work closely with senior Event and Attendee Managers, gaining insight into the company's business drivers and internal processes while contributing to impactful event experiences. Positioned to provide both operational and logistical support, this role demands strong prioritization skills, attention to detail, and the ability to manage multiple responsibilities effectively under moderate guidance.
The Event Coordination Specialist will primarily focus on smaller-scale Tier 3 events, independently leading them from planning through on-site execution, while also supporting larger events collaboratively. Key aspects include vendor research and onboarding, contract processing, budget tracking, registration management, and day-of-event logistics such as transportation and set-up. With approximately 50 percent travel required, the specialist will engage directly with venues, vendors, and internal teams to ensure seamless event delivery that aligns with company standards. This position is crucial in maintaining a consistent and high-quality attendee experience across Wolters Kluwer's event portfolio, making it ideal for candidates eager to expand their expertise within a supportive and collaborative corporate environment.
The role also offers competitive compensation with a base salary range of $57,400 to $98,350 USD and eligibility for a performance-based bonus. Employment benefits include comprehensive health plans, retirement savings programs, tuition assistance, paid parental leave, and more, all designed to support employees' well-being and professional growth. Wolters Kluwer's commitment to equal employment opportunity ensures a diverse workforce and an inclusive culture where all qualified individuals are welcome to thrive. Candidates should be prepared for an authentic interview process focused on individual capabilities and will be expected to participate in in-person meetings and travel as part of the job duties.
The Event Coordination Specialist role at Wolters Kluwer is a dynamic and integral position within the company's events team, responsible for supporting the planning and execution of a variety of internal and external events. This includes corporate gatherings, client-facing activities, trade shows, and team-building functions. The role offers an excellent opportunity to work closely with senior Event and Attendee Managers, gaining insight into the company's business drivers and internal processes while contributing to impactful event experiences. Positioned to provide both operational and logistical support, this role demands strong prioritization skills, attention to detail, and the ability to manage multiple responsibilities effectively under moderate guidance.
The Event Coordination Specialist will primarily focus on smaller-scale Tier 3 events, independently leading them from planning through on-site execution, while also supporting larger events collaboratively. Key aspects include vendor research and onboarding, contract processing, budget tracking, registration management, and day-of-event logistics such as transportation and set-up. With approximately 50 percent travel required, the specialist will engage directly with venues, vendors, and internal teams to ensure seamless event delivery that aligns with company standards. This position is crucial in maintaining a consistent and high-quality attendee experience across Wolters Kluwer's event portfolio, making it ideal for candidates eager to expand their expertise within a supportive and collaborative corporate environment.
The role also offers competitive compensation with a base salary range of $57,400 to $98,350 USD and eligibility for a performance-based bonus. Employment benefits include comprehensive health plans, retirement savings programs, tuition assistance, paid parental leave, and more, all designed to support employees' well-being and professional growth. Wolters Kluwer's commitment to equal employment opportunity ensures a diverse workforce and an inclusive culture where all qualified individuals are welcome to thrive. Candidates should be prepared for an authentic interview process focused on individual capabilities and will be expected to participate in in-person meetings and travel as part of the job duties.
Job Requirements
- At least 5 years of relevant event planning or coordination experience
- Proficiency with event management software, especially Cvent
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Basic understanding of event budgeting and financial procedures
- Ability to work independently and as part of a team
- Willingness to travel frequently, approximately 50 percent
- Detail-oriented with strong accuracy in data management
- Flexibility to adapt to dynamic event environments
- Ability to facilitate communication among diverse stakeholders
- Comfortable with contract processing and vendor coordination
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- Proficient in event management, registration, and budgeting tools, particularly Cvent
- Familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- Strong ability to manage multiple tasks, timelines, and priorities simultaneously
- Experience collaborating with vendors and internal teams for contracting and payment processes
- Exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- Excellent written and verbal communication skills, capable of creating internal presentations and providing updates to stakeholders
- Basic knowledge of event budget tracking and reconciliation
- Ability to navigate changing priorities and on-site needs in a dynamic event environment
- CMP (Certified Meeting Professional) certification is preferred but not mandatory
- Willingness to travel approximately 50 percent of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- Lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- Research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- Support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- Review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- Oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- Assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- Help track and report on event budgets, identifying any discrepancies or issues for escalation
- Collect and organize feedback post-event and assist with reporting and evaluations
- Facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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