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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
401(k)
Flexible spending account
Commuter Benefits
Tuition Assistance
Paid parental leave
Job Description
Wolters Kluwer is a leading global information services company that provides expert solutions and insights in the fields of health, tax, finance, and legal sectors. With a rich heritage of innovation and a commitment to improving the efficiency and effectiveness of professionals worldwide, Wolters Kluwer delivers technology-enabled services and software to help clients make critical decisions with confidence. The company is known for its strong focus on quality, compliance, and customer satisfaction, supported by a culture that promotes diversity, inclusion, and continuous development.
The Event Coordination Specialist role at Wolters Kluwer is a dynamic and integral position within the com... Show More
The Event Coordination Specialist role at Wolters Kluwer is a dynamic and integral position within the com... Show More
Job Requirements
- At least 5 years of relevant event planning or coordination experience
- Proficiency with event management software, especially Cvent
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Basic understanding of event budgeting and financial procedures
- Ability to work independently and as part of a team
- Willingness to travel frequently, approximately 50 percent
- Detail-oriented with strong accuracy in data management
- Flexibility to adapt to dynamic event environments
- Ability to facilitate communication among diverse stakeholders
- Comfortable with contract processing and vendor coordination
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- Proficient in event management, registration, and budgeting tools, particularly Cvent
- Familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- Strong ability to manage multiple tasks, timelines, and priorities simultaneously
- Experience collaborating with vendors and internal teams for contracting and payment processes
- Exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- Excellent written and verbal communication skills, capable of creating internal presentations and providing updates to stakeholders
- Basic knowledge of event budget tracking and reconciliation
- Ability to navigate changing priorities and on-site needs in a dynamic event environment
- CMP (Certified Meeting Professional) certification is preferred but not mandatory
- Willingness to travel approximately 50 percent of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- Lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- Research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- Support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- Review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- Oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- Assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- Help track and report on event budgets, identifying any discrepancies or issues for escalation
- Collect and organize feedback post-event and assist with reporting and evaluations
- Facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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