Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Job Description
Legends Global is a recognized leader in the management of privately operated public assembly facilities. With a track record of excellence, the company is responsible for some of the most prestigious venues including the Caesars Superdome, Smoothie King Center, Champions Square, and the Shrine on Airline. Their dedication to quality and seamless event experiences has positioned Legends Global as a top choice for event management and venue operational services. Their locations are iconic spaces that host a diverse range of events, including sports, entertainment, and large public gatherings. This diverse portfolio requires meticulous management of contracts and event logistics to ensure that every event runs smoothly from start to finish.
The role of Event Contract Coordinator at Legends Global is a vital position based within their Executive Department, reporting directly to the Senior Assistant General Manager. This salaried and exempt position plays a key part in the lifecycle management of event contracts, ensuring all agreements meet compliance standards and are coordinated effectively. The Event Contract Coordinator is responsible for drafting, reviewing, and managing all license agreements related to events held across multiple venues managed by Legends Global, including the Caesars Superdome, Smoothie King Center, Champions Square, club XLIV, and the Shrine on Airline. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate with various departments to align contract terms with company policies and requirements.
In this role, you will be the central point of contact for contract-related matters, overseeing the complete contract lifecycle from initial drafts to execution. The coordinator must ensure that all documents are current, accurately maintained in the contract database, and compliant with necessary legal and corporate standards. They will handle communications between internal teams, clients, and external entities such as insurance carriers and state regulatory offices. Additionally, the position involves financial coordination, including the tracking of deposits and payments as outlined in event agreements.
The Event Contract Coordinator is also responsible for drafting addenda and other related agreements, creating invoices, issuing W-9 forms, and providing wiring instructions to clients as requested. This requires a good understanding of contractual language and financial processes associated with large-scale event management. Acting as a liaison for insurance matters and risk management with the State of Louisiana Office of Risk Management further underlines the importance of compliance and risk assessment inherent in this position.
This role demands effective communication and interpersonal skills, as well as the capacity to work independently while functioning as a crucial member of a larger team. Candidates must be proficient in software tools such as Adobe, DocuSign, Microsoft Word, and Excel, which are essential for document management and contract processing. The physical demands include mobility throughout the facility, standing for long periods during events, and the capacity to work inside or outside the venue as needed.
Legends Global fosters a workplace that supports diversity and inclusion, encouraging applications from women, minorities, individuals with disabilities, and protected veterans. This is a fantastic opportunity for individuals looking to engage in a dynamic environment where contract management and event coordination are key to the successful operation of world-class entertainment venues.
The role of Event Contract Coordinator at Legends Global is a vital position based within their Executive Department, reporting directly to the Senior Assistant General Manager. This salaried and exempt position plays a key part in the lifecycle management of event contracts, ensuring all agreements meet compliance standards and are coordinated effectively. The Event Contract Coordinator is responsible for drafting, reviewing, and managing all license agreements related to events held across multiple venues managed by Legends Global, including the Caesars Superdome, Smoothie King Center, Champions Square, club XLIV, and the Shrine on Airline. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate with various departments to align contract terms with company policies and requirements.
In this role, you will be the central point of contact for contract-related matters, overseeing the complete contract lifecycle from initial drafts to execution. The coordinator must ensure that all documents are current, accurately maintained in the contract database, and compliant with necessary legal and corporate standards. They will handle communications between internal teams, clients, and external entities such as insurance carriers and state regulatory offices. Additionally, the position involves financial coordination, including the tracking of deposits and payments as outlined in event agreements.
The Event Contract Coordinator is also responsible for drafting addenda and other related agreements, creating invoices, issuing W-9 forms, and providing wiring instructions to clients as requested. This requires a good understanding of contractual language and financial processes associated with large-scale event management. Acting as a liaison for insurance matters and risk management with the State of Louisiana Office of Risk Management further underlines the importance of compliance and risk assessment inherent in this position.
This role demands effective communication and interpersonal skills, as well as the capacity to work independently while functioning as a crucial member of a larger team. Candidates must be proficient in software tools such as Adobe, DocuSign, Microsoft Word, and Excel, which are essential for document management and contract processing. The physical demands include mobility throughout the facility, standing for long periods during events, and the capacity to work inside or outside the venue as needed.
Legends Global fosters a workplace that supports diversity and inclusion, encouraging applications from women, minorities, individuals with disabilities, and protected veterans. This is a fantastic opportunity for individuals looking to engage in a dynamic environment where contract management and event coordination are key to the successful operation of world-class entertainment venues.
Job Requirements
- Must successfully pass a criminal background check
- Must be at least 18 years of age
- Proficient in Adobe
- Proficient in DocuSign
- Proficient in Microsoft Word
- Knowledge of Microsoft Excel useful
- Strong communication skills
- Strong interpersonal skills
- Strong organizational skills
- Ability to function independently
- Ability to work as a team member
Job Qualifications
- High school diploma or equivalent
- Bachelor’s degree preferred
- Proficient in Adobe and DocuSign
- Microsoft Word proficiency
- Excel skills useful
- Strong communication skills
- Excellent interpersonal skills
- Strong organizational skills
- Ability to work independently
- Ability to work effectively in a team environment
Job Duties
- Oversees the complete contract lifecycle including draft review and management of license agreements for events at multiple venues
- Reviews contract redlines and escalates issues to appropriate departments
- Maintains and organizes the contract database ensuring all documents are current
- Collaborates with internal departments to ensure contract terms meet company requirements
- Tracks and manages the return of all required documents such as license agreements and certificates of insurance, including deposits and payments prior to event dates
- Delivers executed license agreements to the General Manager via DocuSign for counter-execution
- Drafts addenda and follows procedures for contract modifications
- Creates invoices, prepares W-9 forms, and provides wiring instructions upon client request
- Assists directors by reviewing third-party contracts
- Acts as the liaison between the company, its corporate insurance carrier, and state risk management
- Prepares and distributes event sheets for public events
- Uploads agreements and permits into the booking system maintaining accurate status
- Updates exclusive sponsorship lists annually and distributes internally
- Administers and facilitates distribution of ticket requests
- Maintains contract database and prepares license agreements for all booked events
- Performs other assigned duties as necessary
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
