Engineering | Administrative Assistant

Miami Beach, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Job Description

Fontainebleau Miami Beach is a landmark oceanfront resort located on the iconic Millionaire's Row in Miami Beach, Florida. Known for its blend of Golden Era glamour and modern luxury, Fontainebleau was originally designed by legendary architect Morris Lapidus and opened in 1954. The hotel continues to stand as one of the most historically and architecturally significant buildings in Miami Beach, reinventing the original vision of Lapidus to create a vibrant, dynamic environment where design, art, music, fashion, and technology combine to offer guests an immersive experience. Fontainebleau invites its guests to enjoy a diverse range of activities, from dining and shopping to spa treatments and social gatherings, making every stay a unique and memorable occasion.

Committed to excellence and innovation, Fontainebleau Miami Beach is seeking an experienced Administrative Assistant to support the operations of their home department. This key role involves providing comprehensive administrative and secretarial support, ensuring smooth day-to-day functioning of office activities. The position requires someone who is detail-oriented, highly organized, and capable of managing a wide array of responsibilities that include financial record keeping, payroll processing, scheduling, coordination of meetings and conferences, procurement of supplies, and assisting with special projects. Independence and sound judgment are essential, as this role demands effective prioritization and organizational skills within a fast-paced, high volume environment. The Administrative Assistant will play an integral role in maintaining office efficiency and supporting the staff to perform their duties effectively.

Job Requirements

High school education or equivalent
Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment
Computer literate
Good writing, analytical and problem-solving skills
Knowledge of principles and practices of organization, planning, records management, and general administration
Ability to communicate effectively and establish and maintain effective working relationships with staff

Job Qualifications

Computer literate
Good writing, analytical and problem-solving skills
Knowledge of principles and practices of organization, planning, records management, and general administration
Ability to communicate effectively and establish and maintain effective working relationships with staff
High school education or equivalent
Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment

Job Duties

Answer telephones and transfer to appropriate staff member
Create and modify documents using Microsoft Office
Maintain confidentiality in all aspects of client, staff and agency information
Perform general clerical duties to include photocopying, faxing, mailing, and filing
Maintain hard copy and electronic filing system
Research, price, and purchase office furniture and supplies
Setup and coordinate meetings and conferences
Support staff in assigned project based work
Prepare responses to correspondence containing routine inquiries
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or QuickBooks
Collect and maintain inventory of office equipment and supplies
Arrange for the repair and maintenance of office equipment
Other duties as assigned