DOT Safety & Compliance Specialist

Indianapolis, IN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $44,100.00 - $70,200.00

Work Schedule

Day Shifts

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Work Life Balance

Employee assistance program

Training and Development

Job Description

Quality Custom Distribution (QCD) is a reputable company situated in Greenwood, IN, known for its dedicated efforts in transportation and food distribution services. With a commitment to safety, efficiency, and regulatory compliance, QCD operates a facility supporting approximately 180 associates. The company fosters a culture of continuous improvement and adherence to industry standards, ensuring the highest levels of service quality and workplace safety. QCD values its workforce and invests in tools, training, and best practices that enhance operational success and employee wellbeing.

The role of DOT Safety & Compliance Specialist - EHS Trainer at QCD plays a vital part in maintaining the company’s safety standards and compliance with Department of Transportation regulations. This position is essential for monitoring driver behavior, coordinating safety programs, maintaining records, and ensuring that the company adheres to federal and state safety guidelines. The Safety & Compliance Specialist will conduct daily Samsara system reviews to monitor driving behavior and incident compliance, maintain driver files, and use JJ Keller systems for compliance assurance. Additionally, the specialist will assist with new hire safety orientations, coordinate monthly safety meetings, and document injury and accident investigations with platforms like Intelex and Helmsman.

Employees in this role will conduct Environmental, Health & Safety (EHS) assessments and support corrective actions following International Food Standard (IFS) protocols. The specialist will manage contractor safety orientations, ensuring site access only after proper documentation and training. Responsibilities also include coordinating Material Handling Equipment (MHE) certifications to guarantee operational safety.

This full-time role typically involves five 8-hour shifts primarily Monday through Friday, but flexibility is required as some shifts may include weekends and nights depending on business needs. The role demands a proactive and detail-oriented individual skilled in safety culture initiatives and compliance inspections. The DOT Safety & Compliance Specialist will also be involved in fire extinguisher and first aid checks, sanitation record completion, pest control record reviews, and participation in monthly DOT and EHS informational calls.

The ideal candidate will have 2 to 3 years of professional experience in transportation or food distribution with a focus on driver interaction and administrative duties. Prior dispatch experience and familiarity with routing add to candidate qualifications. Strong knowledge of DOT regulations, safety policies, Samsara systems, and driver management is crucial to success in this role. Effective communication, problem solving, project management, and supervisory skills are also key. The candidate must be comfortable supporting a diverse workforce, preparing technical reports, and working flexible hours including overnight, weekends, and holidays. The role occasionally requires limited travel by airplane and automobile.

In summary, Quality Custom Distribution’s DOT Safety & Compliance Specialist - EHS Trainer position offers a comprehensive opportunity for a safety-focused professional to contribute significantly to the company’s operational safety and compliance framework, enhancing both employee welfare and organizational performance.

Job Requirements

A minimum of 2 to 3 years of professional experience in transportation or food distribution, with a focus on driver interaction, and including administrative responsibilities
Prior dispatch experience is highly desirable
Experience in routing preferred
Alternatively, a minimum of 1 year of administrative work, combined with 1 year of direct experience at Quality Custom Distribution (QCD)
Knowledge of management/supervisory concepts and techniques
Proficiency in Microsoft Office and other PC word-processing/spreadsheet software applications
Understanding of shipment and distribution of food or allied products
Familiarity with Samsara, onboard computer systems, computer-based routing systems or similar
Experience in driver dispatching, scheduling, and routing
Knowledge of DOT regulations, policies, and procedures
Understanding of relevant safety policies, practices, and procedures
Strong written and verbal communication skills
Ability in actionable problem solving
Familiarity with project management concepts and techniques
Knowledge of budgetary concepts and procedures
Ability to support a diverse workforce of up to 65 drivers
Ability to support management and motivate employees in a team-based environment
Ability to prepare administrative and technical documents and reports
Willingness to travel limitedly by airplane and drive an automobile
Must be able to work overnight, weekends and holidays
Commitment to act in accordance with the company’s Creed and Values

Job Qualifications

A minimum of 2 to 3 years of professional experience in transportation or food distribution, with a focus on driver interaction and administrative responsibilities
Prior dispatch experience is highly desirable
Experience in routing preferred
Alternatively, a minimum of 1 year of administrative work, combined with 1 year of direct experience at Quality Custom Distribution (QCD)
Knowledge of management/supervisory concepts and techniques
Proficiency in Microsoft Office and other PC word-processing/spreadsheet software applications
Understanding of shipment and distribution of food or allied products
Familiarity with Samsara, onboard computer systems, computer-based routing systems or similar
Experience in driver dispatching, scheduling, and routing
Knowledge of DOT regulations, policies, and procedures
Understanding of relevant safety policies, practices, and procedures
Strong written and verbal communication skills
Ability in actionable problem solving
Familiarity with project management concepts and techniques
Knowledge of budgetary concepts and procedures

Job Duties

Perform daily Samsara system reviews to monitor driving behavior, incidents, and compliance issues
Maintain driver files and ensure compliance through JJ Keller
Maintain records and assist new hire safety orientations, ensuring all required safety training is completed
Coordinate and document monthly safety meetings, including agendas, attendance logs, and follow-up action items
Document and file all Injury/Accident investigations through Intelex and Helmsman
Conduct and track Environmental, Health & Safety (EHS) assessments to ensure compliance with company and regulatory standards
Perform and document IFS assessments and support corrective action closure
Manage and facilitate contractor safety orientations, ensuring required documentation and training are completed prior to site access
Coordinate Material Handling Equipment (MHE) certifications, including tracking expiration dates and scheduling recertification
Maintain monthly safety training records, ensuring timely completion and accurate documentation
Attend and document monthly DOT calls and EHS informational calls, sharing key updates with leadership and affected teams
Complete the monthly and quarterly facility inspections and some of the audits/inspections (food defense-site security-etc.) in safety culture
Complete monthly facility tasks such as fire extinguishers checks/first aid checks/etc.
Support daily sanitation record completion in safety culture
Review pest control records and ensure compliance with frequency of service and CAPAs