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Customer Specialist - Full Time

Job Overview

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Employment Type

Full-time
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Work Schedule

Standard Hours
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Career development opportunities
Diversity and inclusion initiatives

Job Description

CarMax is a renowned national retail company that has revolutionized the automotive industry by offering a transparent, honest, and customer-centric approach to buying and selling used cars. Established as the nation's largest retailer of used vehicles, CarMax operates over 200 locations across the United States, creating an iconic shopping experience for customers. The company emphasizes integrity and transparency, allowing it to build a trusting relationship with customers and maintain high standards of service and quality across all its locations. Recognition as one of the FORTUNE 100 Best Companies to Work For highlights CarMax's dedication to fostering a diverse and inclusive workplace while supporting career development for all employees.

Located in Tallahassee, Florida, CarMax at 3500 W Tennessee St is seeking a highly motivated and enthusiastic Customer Specialist to join their team. This role is pivotal in ensuring that customers receive an exceptional and seamless experience throughout their car-buying or selling journey. The Customer Specialist serves as a knowledgeable guide, supporting customers during every step—from vehicle appraisal to finalizing financing applications. The position requires an individual who thrives in a high-energy retail sales environment and is eager to collaborate with a dynamic team. The role entails managing multiple tasks with limited supervision, including conducting vehicle condition assessments, overseeing sales paperwork, facilitating vehicle check-ins and inspections, and coordinating service appointments.

The successful candidate will demonstrate the company values of integrity, respect, inclusion, fairness, and fun, creating a positive and cooperative team spirit. Exceptional communication skills and the ability to build strong relationships with both customers and colleagues are essential to succeed in this role. This is an excellent opportunity for individuals aspiring to grow into mentorship, management, or business leadership roles within CarMax. The company supports personal and professional growth by providing training and development opportunities designed to help associates achieve their best performance. By joining CarMax, you become part of a supportive community that values diversity, inclusivity, and the success of every team member.

As a Customer Specialist, you will have the opportunity to contribute meaningfully to the CarMax mission by delivering outstanding customer service and supporting the quality assurance standards that have made CarMax a trusted name nationwide. The position demands attention to detail, reliability, and a strong sense of responsibility to ensure all processes are completed accurately and timely. Whether it is coordinating test drives, managing vehicle inventory, or assisting with administrative tasks, you will play a key role in providing a smooth and satisfying experience for customers.

Working at CarMax offers more than just a job; it presents a career pathway enriched with competitive salaries, benefits, and a culture committed to employee well-being and inclusivity. CarMax is an equal opportunity employer, committed to providing reasonable accommodations to enable all applicants to participate fully in the hiring process. Join CarMax and be part of a team that is reshaping the car buying experience across America with honesty, transparency, and unmatched customer service.

Job Requirements

  • High school diploma or equivalent
  • sales and customer service experience preferred
  • valid driver’s license
  • basic skills with Microsoft Office Suite preferred
  • exceptional communication skills
  • confidence in self, the product and company
  • ability to build and maintain relationships
  • demonstrate team behaviors including integrity, respect, inclusion, fairness and fun
  • ability to balance customer and business needs
  • ability to understand and meet customer needs
  • ability to create solutions
  • ability to complete work accurately and on time
  • strong attention to detail
  • ability to perform multiple duties in a fast-paced environment
  • ability to read, interpret and transcribe data
  • ability to lift up to 25 lbs

Job Qualifications

  • High School Diploma or equivalent
  • sales and customer service experience in an area such as retail preferred
  • valid driver’s license
  • basic skills with Microsoft Office Suite (e.g., Word, Excel and PowerPoint) preferred
  • demonstrate exceptional communication skills
  • display confidence in self, the product and CarMax
  • ability to build and maintain strong relationships
  • demonstrate strong team behaviors including integrity, respect, inclusion, fairness and fun
  • balance the needs of the customer and the business when making decisions
  • seek to fully understand and meet customer needs
  • create win-win solutions to customer issues
  • get work done well, on time and follow the right process
  • drive work processes and pay close attention to detail
  • perform multiple duties in a high energy, fast-paced working environment
  • read, interpret and transcribe data in order to maintain accurate records
  • lift objects that weigh as much as 25 lbs

Job Duties

  • Provide exceptional customer service by guiding customers every step of the way, from sale or facilitating the appraisal to test drives and arranging financing applications
  • conduct vehicle condition assessments by collecting, recording, and communicating information to Buyers that will be used to perform customer appraisals
  • check in and receive vehicles that are shipped to CarMax
  • complete the daily scanning and reconciliation of vehicle inventory
  • perform cosmetic inspections and ensure that all vehicles meet CarMax Quality Standards
  • perform various administrative duties, including printing daily reports, maintaining transaction paperwork, contacting finance companies regarding Customer contracts, obtaining requirement information regarding registration and/or titling, auditing completed paperwork, cash/payment management
  • create service appointments and review repair order invoices for retail service work performed
  • ensure accuracy of documentation for billing

Job Criteria

Experience

Entry Level (1-2 years)


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