Job Overview
Compensation
Type:
Hourly
Rate:
Range $14.00 - $18.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
Employee assistance program
Job Description
This job opportunity is offered by a professional corporate headquarters that values excellent administrative and customer service skills. The organization places a strong emphasis on creating a welcoming and efficient office environment where front-line customer interfacing is a key aspect of daily operations. This establishment operates as a business hub where visitors, clients, employees, and vendors frequently interact with staff members at the reception area. It is a well-organized and professional workplace that fosters teamwork and values thorough communication and attention to detail.
The position involves a comprehensive range of responsibilities centered around administrative support, customer service, and office m... Show More
The position involves a comprehensive range of responsibilities centered around administrative support, customer service, and office m... Show More
Job Requirements
- Ability to maintain a professional, courteous and inviting attitude towards visiting customers
- ability to maintain professional attendance, punctuality and personal appearance
- flexibility in responding courteously to immediate needs of visitors and callers
- experience with Microsoft Office and ability to prepare professional PowerPoint presentations
- ability to keep work area and lobby organized and orderly
- must be well-organized and capable of independent follow through
- handles special administrative projects as well as overflow work from other departments
- familiarity with current Windows operating systems and proficiency in required software, including Word, Excel, Outlook
- this is an on-site position with set working hours of Monday through Friday 8:00am to 5:00pm unless otherwise noted by direct supervisor
Job Qualifications
- Ability to maintain a professional, courteous and inviting attitude towards visiting customers
- ability to maintain professional attendance, punctuality and personal appearance
- flexibility in responding courteously to immediate needs of visitors and callers
- ability to establish priorities and maintain productivity despite numerous interruptions
- experience with Microsoft Office and ability to prepare professional PowerPoint presentations
- well-organized and capable of independent follow through
- familiarity with current Windows operating systems and proficiency in required software including Word, Excel, Outlook
Job Duties
- Answer incoming calls with professionalism and courtesy
- route external and internal calls with accuracy, efficiency and professionalism
- maintain the reception area, conference rooms, and break room so that it is always clean, inviting, and decorated if the season calls for it
- check after hours voicemail every morning and route messages appropriately
- receive and forward all incoming fax messages appropriately
- create, print, and file the daily sign in/sign out sheet
- order office supplies for corporate headquarters if needed
- monitor inventory levels of general office supplies
- receive and sort mail, file as necessary and deliver
- complete AP vendor check mail outs when applicable
- complete invoice and statement mailouts for accounts receivable when applicable
- have flowers/gifts ordered and delivered for internal employees as well as other individuals
- keep the company wide phone list current and accurate
- assist with meal planning for internal and external meetings and events from start to finish including ordering, setting up, breaking down, etc.
- perform all other administrative duties as they arise
- perform any other duties assigned by senior management
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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