Corporate Travel Specialist

Cary, NC, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

hybrid work schedule

Professional development assistance

Flexible spending account

Job Description

McGuireWoods is a renowned global law firm that has been delivering legal solutions to corporate, individual, and nonprofit clients since 1834. With a vast network of offices and a high standard of legal expertise, the firm is recognized as one of the world’s leading law practices. McGuireWoods prides itself on offering excellent employee benefits and a work environment that supports flexibility, including hybrid remote options to promote a healthy work-life balance for its team members. The company is committed to safeguarding personal data, honoring applicant rights, and maintaining transparency throughout its recruitment process.

McGuireWoods is seeking a Corporate Travel ... Show More

Job Requirements

Bachelor’s degree
Minimum 3 years experience in travel, procurement, or vendor/contract administration
Experience with travel management company negotiations
Strong negotiation and contract analysis skills
Proficiency in budgeting and Excel
Excellent communication and project management abilities
Detail-oriented and organized
Ability to work independently
Willingness to work occasional overtime and travel
Law firm or professional services experience preferred

Job Qualifications

Expertise in corporate travel operations and procurement best practices
Past experience with TMC negotiations
Bachelor’s degree plus 3+ years in travel, procurement, or vendor/contract administration
Law firm or professional services experience preferred
Strong negotiation, vendor management, and contract analysis skills
Financial savvy including budgeting, variance analysis, and Excel proficiency
Excellent communication, stakeholder management, and project management skills
Detail-oriented, organized, and able to work independently
Ability to work occasional overtime and travel

Job Duties

Manage day-to-day corporate travel operations including TMC, online booking tool, and travel portal
Serve as primary escalation point for complex travel issues and lead annual business reviews with TMC
Negotiate preferred hotel, air, and car rental agreements and coordinate with office administrators to identify local preferred properties
Train employees on travel tools and policies and act as program ambassador
Administer corporate credit card and Business Travel Account programs including reconciliation, reporting, and payment
Provide logistics support for trials including hotel blocks, transportation, conference rooms, meals, and shipping of documents
Assist international travelers with visas, passports, and documentation
Support large meetings and events including room blocks and specialized air arrangements
Partner with managers and SMEs to identify goods and services and present options
Implement and optimize firm-wide supplier programs and identify cost-saving opportunities
Establish and manage vendor relationships ensuring adherence to SLAs and contractual obligations
Lead and support RFP/RFQ/RFI processes
Review, draft, and negotiate contract terms and pricing
Place and track purchase orders and communicate delivery timelines
Monitor potential client-vendor conflicts and coordinate with stakeholders
Prepare and manage budgets for assigned accounts and contribute to department budgets
Research and explain monthly variances and support forecasting and reconciliation
Track cost savings and produce performance dashboards
Maintain and recommend updates to travel and procurement policies
Develop and maintain SOPs and guidelines
Keep updated on industry trends, best practices, and risk standards

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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