Corporate Travel Specialist

McGuireWoods is a renowned global law firm that has been delivering legal solutions to corporate, individual, and nonprofit clients since 1834. With a vast network of offices and a high standard of legal expertise, the firm is recognized as one of the world’s leading law practices. McGuireWoods prides itself on offering excellent employee benefits and a work environment that supports flexibility, including hybrid remote options to promote a healthy work-life balance for its team members. The company is committed to safeguarding personal data, honoring applicant rights, and maintaining transparency throughout its recruitment process.

McGuireWoods is seeking a Corporate Travel Specialist to join its Business Services team. This vital role administers and oversees the firm’s comprehensive corporate travel program, ensuring smooth operations across travel management companies (TMC), in-house agent teams, booking tools, and corporate card programs. The position demands a highly detail-oriented and financially savvy professional who can skillfully negotiate supplier contracts, analyze agreements, and ensure compliance with company policies, budgets, and risk management standards. This individual will lead supplier sourcing and vendor management activities, supporting the firm’s corporate travel needs while also offering critical logistics assistance for legal trials and firm-wide events.

As part of the role, the Corporate Travel Specialist will manage day-to-day corporate travel operations, serve as the escalation point for complex travel issues, and conduct annual business reviews with travel partners. They will also lead negotiation efforts for preferred hotel, airline, and car rental agreements, coordinating with office administrators to identify preferred local properties and integrate competitive rates into the travel portals. Training employees on travel policies and tools will be another important responsibility, acting as a subject matter expert and program ambassador to ensure that staff and attorneys strictly adhere to company protocols.

Additionally, the role includes providing logistical support for legal trials—handling hotel blocks, conference rooms, transportation, meals, and shipment of essential documents and equipment. It also covers assistance for international travelers with visas and passports, as well as coordination for large meetings and partner retreats. The Corporate Travel Specialist will partner with managers and subject matter experts to research and implement cost-effective supplier programs, track purchase orders, and monitor potential client-vendor conflicts.

The specialist is also responsible for managing budgets related to travel and other cost centers, producing analytical reports, tracking cost savings, and preparing performance metrics dashboards. Keeping policies, processes, and standard operating procedures (SOPs) up to date with industry best practices and risk standards is an ongoing task. The role offers the flexibility to be based primarily in the Richmond office but is also available in Raleigh, Charlotte, Tysons, or Washington DC. This position requires occasional overtime and travel but provides an excellent opportunity to work with a prestigious global law firm while developing expertise in travel and procurement management within a professional services environment.