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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Job Description
McGuireWoods is a globally recognized law firm renowned for providing exceptional legal solutions to corporate, individual, and nonprofit clients since its establishment in 1834. With a prestigious legacy spanning nearly two centuries, the firm has earned a solid reputation for its commitment to excellence, innovation, and client-focused service. Known for its culture that fosters collaboration, diversity, and professional growth, McGuireWoods has a widespread presence with offices in key cities such as Richmond, Raleigh, Charlotte, Tysons, and Washington D.C. Among its many strengths is a dedicated Business Services team that supports the firm’s operations in meaningful ways, one of which is... Show More
Job Requirements
- Bachelor’s degree
- minimum 3 years experience in travel, procurement, or vendor contract administration
- strong negotiation and contract analysis skills
- proficiency in budgeting and financial analysis
- excellent communication and stakeholder management
- ability to work independently and manage multiple priorities
- knowledge of corporate travel companies and procurement best practices
- willingness to travel occasionally and work overtime if required
Job Qualifications
- Expertise in corporate travel operations and procurement best practices
- past experience with TMC negotiations preferred
- bachelor’s degree plus 3+ years in travel, procurement, or vendor/contract administration
- law firm or professional services experience preferred
- strong negotiation, vendor management, and contract analysis skills
- financial savvy including budgeting and variance analysis
- proficiency in Excel
- excellent communication, stakeholder management, and project management skills
- detail-oriented and organized
- able to work independently
- occasional overtime and travel may be required
Job Duties
- Manage day-to-day corporate travel operations including TMC, online booking tool, and travel portal
- serve as primary escalation point for complex travel issues and lead annual business reviews with TMC
- negotiate preferred hotel, air, and car rental agreements and coordinate with office administrators on local preferred properties
- train employees on travel tools and policies and act as SME and program ambassador
- administer corporate credit card and Business Travel Account programs ensuring timely reconciliation and payment
- provide logistics support for trials including hotel blocks, AV, transportation, and meals
- assist international travelers with visas and passports
- support large meetings and events including room blocks and specialized air arrangements
- serve as liaison across departments and offices for coordinated service delivery
- partner with managers to identify goods and services and present viable options
- implement and optimize firm-wide supplier programs and identify cost-saving opportunities
- establish and manage vendor relationships ensuring performance against SLAs and contracts
- lead RFP/RFQ/RFI processes and serve as contact for clients and bidders
- review, draft, and negotiate contracts
- track purchase orders and delivery timelines
- monitor client-vendor conflicts and coordinate with stakeholders
- prepare and manage budgets for travel-related cost centers
- research monthly variances and support forecasting and reconciliation
- track cost savings and produce dashboards
- maintain and recommend updates to travel and procurement policies
- develop and maintain SOPs and guidelines
- stay current on industry trends and standards
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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