Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Job Description
McGuireWoods is a prestigious and globally recognized law firm that has been providing top-tier legal solutions to corporate, individual, and nonprofit clients since 1834. Renowned for its commitment to excellence and client-centered approach, McGuireWoods has grown to become one of the world’s leading law firms, offering comprehensive legal services across numerous sectors. The firm prides itself on fostering a collaborative and inclusive work environment that values innovation, professional growth, and work-life balance. With a diverse team of highly skilled attorneys and professionals, McGuireWoods continuously strives to deliver exceptional results and maintain its reputation for integrity and legal expertise.
The Corporate Travel Specialist position at McGuireWoods is a crucial role within the Business Services team, responsible for managing the firm’s corporate travel program and ensuring smooth, cost-effective, and compliant travel operations. This role involves extensive interaction with the travel management company (TMC), overseeing the in-house agent team, managing booking tools, and administering corporate card programs. The specialist will lead supplier sourcing and conduct negotiations to secure optimal agreements for hotel, air, and car rental services, while maintaining adherence to policies, budgets, and risk management standards.
Beyond daily administrative tasks, this position supports critical legal trials and firm events by coordinating complex logistics such as hotel blocks, conference rooms, transportation, and meals. The role requires a detail-oriented professional who is financially savvy and possesses strong negotiation, contract analysis, and client service skills. Expertise in corporate travel policies, procurement best practices, and vendor management is essential for success in this role.
The role is available primarily in the Richmond office but also offers opportunities in the Raleigh, Charlotte, Tysons, or Washington DC locations. McGuireWoods provides a flexible hybrid remote work option for most employees, promoting a healthy work-life balance. The firm also offers competitive benefits including health, dental, and retirement options, comprehensive paid time off, and a supportive workplace culture.
In this role, the Corporate Travel Specialist acts as a subject matter expert and ambassador for the travel program, ensuring employees are well-trained on travel tools and policies. This person also administers corporate credit card and business travel account programs, manages budgeting and reporting for associated cost centers, and consistently seeks cost-saving opportunities and program optimizations. Effective stakeholder communication and coordination across departments are key responsibilities, ensuring seamless service delivery and adherence to internal compliance standards.
This position demands strong project management capabilities, excellent communication skills, and the ability to work independently while managing multiple responsibilities. Occasional overtime and travel may be required to support firm events and business needs. Overall, this opportunity offers a challenging and rewarding career path for a travel professional looking to contribute to a prestigious law firm’s operational success and growth.
The Corporate Travel Specialist position at McGuireWoods is a crucial role within the Business Services team, responsible for managing the firm’s corporate travel program and ensuring smooth, cost-effective, and compliant travel operations. This role involves extensive interaction with the travel management company (TMC), overseeing the in-house agent team, managing booking tools, and administering corporate card programs. The specialist will lead supplier sourcing and conduct negotiations to secure optimal agreements for hotel, air, and car rental services, while maintaining adherence to policies, budgets, and risk management standards.
Beyond daily administrative tasks, this position supports critical legal trials and firm events by coordinating complex logistics such as hotel blocks, conference rooms, transportation, and meals. The role requires a detail-oriented professional who is financially savvy and possesses strong negotiation, contract analysis, and client service skills. Expertise in corporate travel policies, procurement best practices, and vendor management is essential for success in this role.
The role is available primarily in the Richmond office but also offers opportunities in the Raleigh, Charlotte, Tysons, or Washington DC locations. McGuireWoods provides a flexible hybrid remote work option for most employees, promoting a healthy work-life balance. The firm also offers competitive benefits including health, dental, and retirement options, comprehensive paid time off, and a supportive workplace culture.
In this role, the Corporate Travel Specialist acts as a subject matter expert and ambassador for the travel program, ensuring employees are well-trained on travel tools and policies. This person also administers corporate credit card and business travel account programs, manages budgeting and reporting for associated cost centers, and consistently seeks cost-saving opportunities and program optimizations. Effective stakeholder communication and coordination across departments are key responsibilities, ensuring seamless service delivery and adherence to internal compliance standards.
This position demands strong project management capabilities, excellent communication skills, and the ability to work independently while managing multiple responsibilities. Occasional overtime and travel may be required to support firm events and business needs. Overall, this opportunity offers a challenging and rewarding career path for a travel professional looking to contribute to a prestigious law firm’s operational success and growth.
Job Requirements
- Bachelor’s degree
- 3+ years experience in travel, procurement, or vendor/contract administration
- Expertise in corporate travel operations
- Strong negotiation skills
- Financial literacy including budgeting and variance analysis
- Proficiency in Excel
- Excellent communication skills
- Ability to work independently
- Willingness to travel occasionally
- Ability to work overtime as needed
Job Qualifications
- Expertise in corporate travel operations and procurement best practices
- Past experience with TMC negotiations preferred
- Bachelor’s degree plus 3+ years in travel, procurement, or vendor/contract administration
- Law firm or professional services experience preferred
- Strong negotiation, vendor management, and contract analysis skills
- Financial savvy including budgeting, variance analysis, and Excel proficiency
- Excellent communication, stakeholder management, and project management skills
- Detail-oriented, organized, and able to work independently
- Occasional overtime and travel may be required
Job Duties
- Manage day-to-day corporate travel operations including the TMC, online booking tool, and travel portal
- Serve as the primary escalation point for complex travel issues for attorneys and staff
- Lead negotiations for preferred hotel, air, and car rental agreements
- Train employees on travel tools and policies
- Administer corporate credit card and business travel account programs ensuring timely reconciliation and payment
- Provide logistics support for legal trials including hotel blocks, conference rooms, AV, transportation, and meals
- Support large meetings and firm events including room blocks and specialized air arrangements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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