Corporate Events Coordinator

Boca by Design is a prominent event planning company specializing in creating exquisite corporate events that leave a lasting impression. With a focus on delivering tailored and innovative event solutions, the company has built a strong reputation for its dedication to quality and client satisfaction. Boca by Design operates in a fast-paced and dynamic environment where creativity, organization, and attention to detail are crucial for success. The company prides itself on a collaborative and supportive work culture, offering opportunities for individuals passionate about event planning to grow and shine in the industry. This role is ideal for candidates eager to learn and immerse themselves in the event industry while providing vital operational and administrative support to the corporate sales designers. The position is designed to help streamline the planning and execution of a range of events, ensuring that every detail aligns with the client’s vision and company standards. This full-time position includes responsibilities that range from maintaining accurate proposals and contracts to attending meetings and coordinating event logistics. Individuals who thrive on multitasking, problem-solving, and delivering exceptional support will find this role rewarding and challenging.

The role of the Event Planning Support Specialist at Boca by Design encompasses a wide array of duties central to the seamless operation of corporate events. The specialist works closely with special event designers to assist in every phase of event planning, from initial client communication to final execution. Responsibilities include typing and distributing proposals, managing contract documentation, handling payments, and updating activity and venue information critical to event success. The role also involves direct interaction with clients through emails and phone calls, requiring excellent communication skills and a professional demeanor. Candidates will also oversee event installations when managers are unavailable, ensuring that all plan components are correctly executed. The position demands proficiency in Microsoft Office and other relevant software applications, a detailed-oriented mindset, and the ability to manage multiple projects under tight deadlines. Occasional weekend work may be required to support event-day activities. This opportunity is perfect for individuals with a high school diploma or GED who have some clerical experience and a genuine interest in the event industry, offering a pathway to develop expertise and build a career within a respected company.