Coordinator Special Events - Conference Services

Texas Woman's University (TWU) is the nation’s largest university system focused on women and a federally recognized Hispanic-Serving Institution. Located approximately 30 miles north of the Dallas-Fort Worth Metroplex, TWU serves a diverse community of approximately 16,433 graduate and undergraduate students across its three campuses in Denton, Dallas, and Houston. TWU is committed to excellence in teaching, scholarship, and service, with faculty dedicated to supporting a rich and culturally diverse academic environment. The university is consistently ranked among the nation’s top ethnically diverse institutions and promotes an inclusive, safe, and respectful workplace free from discrimination and harassment. This reputable and forward-thinking institution strives to maintain high standards of operational efficiency and student engagement within all areas of the campus community.

The Coordinator for Special Events at Texas Woman’s University plays a pivotal role in managing and coordinating a wide array of summer camps, conferences, and other external events hosted on campus, as well as internal events requiring logistical support such as catering, tables, chairs, and facility reservations. Operating under the general supervision of the Associate Director of Operations of Conference Services, this position demands a high level of organizational skill, attention to detail, and the ability to multitask in a dynamic environment. The Coordinator is responsible for the end-to-end scheduling and coordination of summer camp and conference groups, which includes handling housing accommodations, meal arrangements, venues, and contract facilitation. Additionally, the role entails oversight of facilities like the Gertrude Gibson House, and support for select external events in key campus venues such as Margo Jones and Pioneer Hall.

Marketing the university as an attractive host site for these camps and conferences is a critical component of the role, requiring effective communication and relationship-building skills. The Coordinator also assists with contract processing, event logistics, billing services, invoice preparation, and works closely with risk management to inform groups about campus policies concerning minors, insurance, and other safety regulations. Flexibility is key, as the position involves managing peak workloads during summer months, responding promptly to emergencies, and working with a diverse student and staff population. The Coordinator may supervise student assistants and is expected to maintain professionalism, provide direct training as needed, and represent the university in a courteous and friendly manner. TWU values employees who can successfully navigate multiple projects while adhering to budgetary constraints and organizational policies.

This full-time administrative position requires a Bachelor’s degree, with a Master’s degree preferred, and a minimum of two years experience in an administrative role with emphasis on event management, scheduling, or programming, ideally in a university setting or similar environment. Regular and reliable attendance is essential, as is adherence to federal and state information security regulations and university policies. Employees in this position benefit from a collegial work environment that supports diversity, safety, and professional development. Overall, the Coordinator of Special Events at TWU is an integral part of delivering seamless event experiences that support the university’s mission and community engagement objectives.