Coordinator Special Events - Conference Services

Denton, TX, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional development opportunities

Flexible work schedule

Job Description

Texas Woman's University (TWU) is the nation’s largest university system focused on women and a federally recognized Hispanic-Serving Institution. Located approximately 30 miles north of the Dallas-Fort Worth Metroplex, TWU serves a diverse community of approximately 16,433 graduate and undergraduate students across its three campuses in Denton, Dallas, and Houston. TWU is committed to excellence in teaching, scholarship, and service, with faculty dedicated to supporting a rich and culturally diverse academic environment. The university is consistently ranked among the nation’s top ethnically diverse institutions and promotes an inclusive, safe, and respectful workplace free from discrimination and harassment. This reputable and... Show More

Job Requirements

Regular and reliable attendance during scheduled work hours
Ability to maintain confidentiality and adhere to university policies
Willingness to work flexible hours including peak periods
Effective communication skills
Ability to supervise student assistants as needed
Ability to work independently and prioritize tasks
Registration with U.S. Selective Service System if applicable
Ability to travel when required

Job Qualifications

Bachelor’s degree required
Master’s degree preferred
Two years in an administrative position preferably in a Student Union or Conference Services with emphasis in event management, scheduling or programming
Ability to plan, direct, and evaluate complex operations
Strong interpersonal skills to establish effective work relationships
Experience in budgetary and fiscal planning
Ability to handle multiple projects and peak workloads
Excellent communication skills, both oral and written
Proficiency in use of personal computers and university software
Ability to work flexible schedules and respond to emergencies
Experience working with diverse populations

Job Duties

Schedules and coordinates summer camp and conference groups including facility reservations and housing accommodations
Coordinates scheduling of the Gertrude Gibson House
Markets the university as a host site for summer camps and conferences
Assists with coordination of external events in Margo Jones and Pioneer Hall
Assists with contract and event logistics for Student Union Programming events
Manages scheduling and reservation requests for venues managed by Student Union and Conference Services
Works with risk management to inform groups about campus policies and insurance requirements
Prepares and initiates invoices and provides billing services for summer camp and conference groups

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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