Coordinator Special Events - Conference Services

Texas Woman's University (TWU) is the nation’s largest university system dedicated to the education and support of women, recognized as a federally designated Hispanic-Serving Institution. Located about 30 miles north of the Dallas-Fort Worth Metroplex in Denton, Texas, TWU encompasses three campuses — Denton, Dallas, and Houston — and serves a diverse student body of approximately 16,433 graduate and undergraduate students. This progressive institution is well-regarded for its commitment to academic excellence, innovation in teaching, scholarship, and active community service. It prides itself on fostering an inclusive environment that nurtures diversity and upholds equal opportunity in all facets, including employment and education. TWU is consistently ranked among the nation’s top ethnically diverse universities by U.S. News & World Report, highlighting its dedication to supporting students from multiple backgrounds and promoting equity in higher education.

The role of Coordinator, Special Events at Texas Woman's University is a pivotal position within the Conference Services department. This full-time role reports to the Associate Director of Operations of Conference Services and may include supervising student assistants, contributing to a collaborative team environment focused on successful event execution. The Coordinator is primarily responsible for overseeing the planning, scheduling, and logistics of a broad range of events including summer camps, conferences, and internal campus events. These responsibilities extend to managing on-campus facility reservations, housing accommodations, meal arrangements, and contract facilitation for event groups. By acting as a central point of contact for event scheduling — including for notable campus venues like the Gertrude Gibson House, Margo Jones, and Pioneer Hall — this position plays a critical role in promoting TWU as a desirable host site.

Additional duties involve supporting external and university-affiliated events, assisting with contract processes, coordinating event logistics such as catering and room arrangements, and working closely with risk management to ensure compliance with campus policies. The Coordinator also manages billing and invoicing for summer camps and conference groups, integrates continuing education event management, and handles move requests and work orders associated with campus activities.

This position demands excellent organizational skills, the ability to manage multiple projects simultaneously with a high degree of attention to detail, and the capacity to work effectively with a diverse community of students, faculty, staff, and external stakeholders. The ideal candidate demonstrates strong communication and interpersonal skills, budgetary and fiscal acumen, and the flexibility to work irregular hours during peak periods. The role also requires the use of university-related software and office equipment, with an expectation of responsiveness during emergency situations.

The Coordinator, Special Events, works in a dynamic higher education setting that prioritizes safety, equity, and inclusivity, and offers an engaging, supportive environment for employees to contribute meaningfully to the university’s mission. Bachelor’s degree is required, with a preference for candidates possessing a master’s degree, alongside at least two years of administrative experience particularly related to student unions, conference services, or event programming. Through this role, the successful applicant will be a key contributor to creating memorable experiences at TWU, further enhancing the university’s reputation as a welcoming and professional institution for both internal and external event participants.