COORDINATOR - SPECIAL EVENTS

Las Vegas, NV, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Training and Development

Employee wellness programs

Job Description

The Venetian Resort is a premier luxury resort and casino destination located in Las Vegas, Nevada. Known for its elegant design inspired by the city of Venice, Italy, the resort offers a unique blend of sophisticated accommodations, world-class dining, upscale shopping, and extensive entertainment options. The Venetian Resort is an iconic establishment in the hospitality and gaming industry, known for delivering exceptional guest experiences and hosting a wide variety of events and activities ranging from high-profile conferences and special events to casual gaming and entertainment. With a commitment to excellence, the resort adheres to rigorous standards of service, safety, and operational procedures, making it a standout venue for visitors from around the globe.

The Coordinator - Special Events position at The Venetian Resort is a key role responsible for planning and executing assigned events in accordance with departmental and resort policies and procedures. This involves managing all facets of special events, including coordination with vendors for décor and entertainment, overseeing gaming events, managing event budgets, and ensuring compliance with all relevant casino and gaming regulations. The role requires excellent organizational and communication skills, the ability to multitask, and a strong attention to detail. The Coordinator will interact regularly with guests, management, and team members to ensure seamless event execution and uphold the reputation of The Venetian Resort as a premier event destination. This position requires flexibility to work varied shifts including nights, weekends, and holidays, underscoring the dynamic and fast-paced nature of the hospitality and gaming environment at the resort. The position also includes administrative responsibilities such as preparing internal and external event communications and managing project-related financial records. Safety and consistent attendance are essential functions of this role to support operational effectiveness and guest satisfaction.

Job Requirements

21 years of age
Proof of authorization/eligibility to work in the United States
Must be able to obtain and maintain a Nevada Gaming Control Board Registration and any other certification or license as required by law or policy
Detail-oriented and ability to multi-task
Proficient in Microsoft Word, Excel, and Outlook
AS400 and Delphi knowledge a plus
Ability to communicate clearly and effectively in English, both spoken and written form
Strong interpersonal skills
Must be able to work varied shifts including nights, weekends, and holidays
Must be able to lift or carry 20 pounds unassisted
Must be able to physically access all areas of the property and drive
Must maintain composure under pressure and meet deadlines
Ability to interact appropriately and effectively with guests, management, other team members, and contacts
Ability for prolonged walking, standing, stretching, bending, and kneeling
Ability to work in a fast-paced, busy environment
Ability to work indoors and be exposed to environmental factors such as CRT, noise, dust, and cigarette smoke

Job Qualifications

High school diploma or equivalent
1-2 years of special events experience required
Previous experience with casino events at a major resort/casino preferred
Proficient in Microsoft Word, Excel, and Outlook
Ability to communicate clearly and effectively in English, both spoken and written
Strong interpersonal skills to communicate effectively with guests and team members
Ability to work varied shifts including nights, weekends, and holidays

Job Duties

Plan and execute all aspects of assigned special events
Communicate with décor and linen companies choosing design concepts and product for events
Communicate entertainment and coordinate talent for events
Research and order gifts under the direction of management for high-profile events
Coordinate and execute all aspects of gaming events including prize pool distribution ensuring prizes are distributed accurately
Ensure tournament documents are following Casino Accounting and Gaming Control Board policies and procedures
Maintain event budgets
Write and/or disseminate internal and external event communications including event resumes, event rules, welcome letters, and fliers
Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines
Establish workloads, assign tasks, and review results
Monitor the organization's potential financial risk of projects assigned
Compute, catalog, and record numerical data to keep financial records complete
Perform routine calculating, posting, and verifying duties to maintain project records
Develop, write, and edit proposals
Oversee personnel while facilitating a specific project or assignment
Process related administrative details to keep department operational
Maintain safety standards
Perform other related duties as assigned