Coordinator, Operations & Events

Nashville, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $46,625.14 - $59,264.38

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Flexible Schedule

Job Description

Vanderbilt University is a prestigious private research university located in Nashville, Tennessee, known for its commitment to teaching, research, and service. The university fosters a vibrant campus life that supports student engagement, leadership, and growth. Within Vanderbilt's Student Affairs division, the Student Centers department plays a crucial role by managing various campus facilities, organizing events, and supporting student organizations. This department is dedicated to creating spaces and opportunities for students to connect, collaborate, and thrive.

The Student Centers Office is a dynamic team composed of operations and events coordinators, audio/visual technicians, facilities managers, and student staff. Together, they work ... Show More

Job Requirements

Bachelor's degree required
Proven ability to exercise discretion and independent judgement
Strong communication and organizational skills
Ability to work flexible hours including nights and weekends
Experience managing or supervising student staff
Experience in event coordination or management
Ability to build and maintain relationships with diverse stakeholders
Familiarity with event management systems and financial software such as Oracle
Commitment to inclusivity and customer service excellence
Two years of related experience preferred

Job Qualifications

Bachelor's degree required
Master's degree in Higher Education, Student Affairs, Hospitality Management, or related field preferred
Proven customer service experience preferred
Event management experience preferred
Experience managing, supervising or training student staff preferred
Experience advising student leaders or organizations preferred
Ability to exercise discretion and independent judgment
Two years of related experience preferred
Ability to manage large-scale, multi-faceted, high-risk events preferred
Strong relationship-building skills with diverse clients and vendors preferred

Job Duties

Oversee and coordinate all aspects of events in Student Centers including logistics, audio/visual support, staffing needs, housekeeping, accessibility, plant operations, rentals, security, and invoicing
Work directly with clients to plan and execute various events such as banquets, conferences, meetings, concerts, and shows
Create quotes and invoices for events
Use Event Management System (EMS) to track and manage event reservations
Collaborate with departmental colleagues to prioritize facility improvements supporting successful events
Proactively resolve problems, troubleshoot issues, and respond to inquiries to ensure event success
Maintain flexibility to work nights and weekends based on event schedules
Inspect and maintain Student Centers facilities daily including inventory, work orders, renovation assistance, and operational recommendations
Provide excellent customer service and information to visitors, clients, and building associates
Establish and maintain relationships with key campus vendors and partners such as catering, VUPD, and parking
Assist student organizations in planning and facilitating events that comply with university policies
Serve as an advisor to student organizations supporting goal setting and leadership development
Support student advocacy, inclusivity, and diversity initiatives
Communicate policy updates and procedural changes to student organizations
Help student leaders with budgeting and financial management using Oracle
Recruit, hire, train, schedule, and supervise student staff assisting in operations and event setup
Train coordinators and support staff on policies and procedures to ensure successful teamwork
Participate in divisional and university-wide committees, task forces, and events
Maintain comprehensive knowledge of university policies including travel, procurement, and expense reporting to ensure compliance

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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