Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.75 - $25.75
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee assistance program
Job Description
High Point University is a private liberal arts university located in High Point, North Carolina, known for its commitment to engaged learning and providing students with personalized attention through small class sizes and experiential education. The university offers a vibrant campus life and a range of academic programs aimed at preparing students for professional success and meaningful lives. High Point University is distinguished by its dedication to innovative teaching methods and a strong emphasis on community involvement and cultural enrichment, making it a dynamic place to work and grow professionally.
The role of Coordinator of University Events at High Point University is a vital position within the Office of University Events, responsible for planning, implementing, and directing various university functions and events. Reporting to the Vice President for University Events, the Coordinator supports the organization of major university occasions such as commencement ceremonies, convocation, family weekends, donor events, cultural programs, and other significant gatherings that are critical in fostering university traditions and enhancing community engagement. This position requires collaboration with multiple departments including the President’s Office, Institutional Advancement, and Student Life to ensure seamless execution of these events.
The Coordinator of University Events is tasked not only with the detailed administration of event logistics—including budgeting, invoicing, vendor contract execution, and supply ordering—but also with overseeing staff and student workers as well as external partners such as security, hospitality, and campus enhancement teams. A key aspect of the role involves creative event planning to maximize impact, coupled with continuous assessment and improvement of event effectiveness. The position demands the ability to multitask in a fast-paced environment, managing sudden changes and dynamic situations while maintaining professionalism and attention to detail.
Candidates for this role must have a bachelor’s degree and at least two years of related experience or an equivalent combination of education and experience. Essential skills include strong communication and interpersonal abilities, proficiency with Microsoft Office tools, exceptional organizational and leadership capabilities, and the flexibility to work evenings and weekends as required by event schedules. Physical stamina for moderate labor during events is also necessary. The role offers an opportunity to work in a collegial atmosphere that values innovation, collaboration, and service excellence, contributing to the overall mission of High Point University. This is a full-time position with the university offering competitive benefits and opportunities for professional development.
Overall, the Coordinator of University Events plays a crucial role in building and maintaining the university’s reputation while supporting its strategic goals through impactful and well-orchestrated events.
The role of Coordinator of University Events at High Point University is a vital position within the Office of University Events, responsible for planning, implementing, and directing various university functions and events. Reporting to the Vice President for University Events, the Coordinator supports the organization of major university occasions such as commencement ceremonies, convocation, family weekends, donor events, cultural programs, and other significant gatherings that are critical in fostering university traditions and enhancing community engagement. This position requires collaboration with multiple departments including the President’s Office, Institutional Advancement, and Student Life to ensure seamless execution of these events.
The Coordinator of University Events is tasked not only with the detailed administration of event logistics—including budgeting, invoicing, vendor contract execution, and supply ordering—but also with overseeing staff and student workers as well as external partners such as security, hospitality, and campus enhancement teams. A key aspect of the role involves creative event planning to maximize impact, coupled with continuous assessment and improvement of event effectiveness. The position demands the ability to multitask in a fast-paced environment, managing sudden changes and dynamic situations while maintaining professionalism and attention to detail.
Candidates for this role must have a bachelor’s degree and at least two years of related experience or an equivalent combination of education and experience. Essential skills include strong communication and interpersonal abilities, proficiency with Microsoft Office tools, exceptional organizational and leadership capabilities, and the flexibility to work evenings and weekends as required by event schedules. Physical stamina for moderate labor during events is also necessary. The role offers an opportunity to work in a collegial atmosphere that values innovation, collaboration, and service excellence, contributing to the overall mission of High Point University. This is a full-time position with the university offering competitive benefits and opportunities for professional development.
Overall, the Coordinator of University Events plays a crucial role in building and maintaining the university’s reputation while supporting its strategic goals through impactful and well-orchestrated events.
Job Requirements
- Bachelor’s degree
- Minimum two years of related experience or equivalent combination of education and experience
- Effective written and oral communication skills
- Strong interpersonal skills
- Proficiency in Word Excel PowerPoint and the Internet
- Ability to supervise
- Ability to organize workflow and coordinate activities
- Attention to detail and organizational skills
- Ability to perform under stressful situations
- Ability to work flexible schedule including late night and weekend hours
- Ability to perform moderate physical work
- Creativity and marketing skills
- Ability to manage and train university partners and student workers
Job Qualifications
- Bachelor’s degree
- Minimum two years related experience or equivalent combination of education and experience
- Effective written and oral communication skills
- Strong interpersonal skills
- Proficient in Word Excel PowerPoint and Internet
- Ability to supervise and organize workflow
- Attention to detail and organizational skills
- Ability to perform under stress
- Ability to work flexible schedule including late nights and weekends
- Creativity and marketing skills
- Experience managing and training university partners and student workers
Job Duties
- Assist in planning implementing and directing university events including donor lunch and dinner events special events for the office of the President summer programs community and cultural events
- Plan implement and direct special university conferences symposia and other events initiated by other departments
- Work closely with staff of the President’s Office Institutional Advancement Student Life and other appropriate offices to plan coordinate and implement events
- Assist with planning and implementing major university events such as Commencement opening Convocation Family weekends dinners donor lunches cultural events special events for the office of the President groundbreakings dedications board of trustee meetings
- Develop creative ideas to maximize the effectiveness and impact of events consistent with overall university objectives
- Administer invoicing billing maintain budgets order supplies and execute vendor contracts
- Assess analyze monitor and evaluate university events to assure objectives are met and provide continual improvement
- Handle multiple projects simultaneously and manage changing dynamics with effective communication with high profile individuals
- Supervise Campus Enhancement team for event setups breakdowns and maintenance issues
- Supervise Hospitality Team for food requests and day of food service
- Supervise HPU Police Security and Transportation on directional support parking transportation requests and day of execution
- Supervise student workers and event volunteers including hiring disciplining scheduling training assigning work and ensuring completion
- Maintain positive work atmosphere by communicating effectively with students parents faculty coworkers and managers
- Maintain professional image by following dress code
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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