Coordinator I, Event Operations

Florida Gulf Coast University (FGCU) is a vibrant public university renowned for its commitment to fostering an innovative, inclusive, and collaborative campus culture. As a member of the State University System of Florida, FGCU emphasizes curiosity, commitment, and collaboration among its faculty, staff, and students. The university nurtures an environment where employees are encouraged to work together effectively, embrace positive change through critical thinking, and take decisive actions to improve institutional outcomes. The Cohen Student Union serves as a central hub for campus activities, hosting a variety of university and community events in carefully managed facilities designed to meet diverse needs. The Campus Reservations Team plays an essential role in ensuring the smooth coordination and execution of these events, maintaining compliance with university policies and enhancing the campus experience for all stakeholders.

The Coordinator I, Event Operations, at FGCU supports the day-to-day management of the Cohen Student Union and campus events, playing a vital role within the Campus Reservations Team. This position is responsible for ensuring that event spaces are properly prepared, compliant with university regulations, and ready to support successful programming. The Coordinator I works closely with a wide variety of campus constituents and external contractors to coordinate logistics, enabling large-scale events to proceed seamlessly. From planning and scheduling to oversight and vendor coordination, this role demands strong organizational skills, problem-solving abilities, and a customer-service orientation.

The Coordinator assists in recruiting, onboarding, and training student staff, providing daily leadership to assigned student workers and reviewing operational documentation to maintain accuracy and efficiency. This position also manages event fee estimates, invoicing, and payment collection processes while ensuring PCI compliance. The Coordinator monitors event adherence to university policies covering facility use, postings, solicitation, alcohol consumption, animals on campus, and public expression. Facility readiness checks and the coordination of maintenance and safety follow-ups are additional responsibilities, ensuring campus event environments remain safe, compliant, and fully operational.

In addition to event coordination, the role involves planning and facilitating weekly supervisor meetings and monthly all-staff training sessions. The Coordinator also monitors digital directories and signage across campus to guarantee accurate, up-to-date information display. The position requires flexibility to perform related duties as assigned and to adapt to the dynamic needs of a busy university event operations department.

This is a full-time position with a pay grade 16 classification. FGCU offers a welcoming and supportive work atmosphere, encouraging employees to embrace innovation, accountability, and mutual respect. Candidates who thrive on collaboration and who wish to contribute to a high-functioning team will find this role rewarding. The Coordinator I, Event Operations, is an opportunity to impact the campus community positively while gaining experience in professional event and facilities coordination within a higher education setting.