Conferences & Events Coordinator

CCCU is a reputable organization dedicated to hosting high-quality conferences and events that bring together diverse stakeholders for meaningful engagement, networking, and professional development. Located in Washington, DC, CCCU specializes in blending traditional and innovative event approaches to build strong community connections and foster learning environments. Given the dynamic nature of our events, we pride ourselves on embracing flexibility and creativity in our operations to ensure every occasion is a success.

The Conferences & Events Coordinator role at CCCU is designed for a detail-oriented, organized, and energetic individual who thrives in a fast-paced environment. This position requires excellent interpersonal communication skills, the ability to effectively prioritize competing tasks, and a proactive, can-do attitude. The ideal candidate should be both strategic and innovative, demonstrating flexibility and adaptability as event requirements evolve. Situated primarily in our Washington, DC office, this role may also offer a hybrid work model, providing a blend of remote and in-office work.

In this role, you will assist the Senior Director of Conferences & Events with planning a diverse portfolio of conferences and events. Coordination spans virtual, hybrid, and in-person meetings and includes managing logistical details such as hotel rooming lists, meeting room layouts, food and beverage arrangements, and audiovisual needs. You will play an integral part in building event webpages and apps using the Cvent system, ensuring accuracy throughout the event planning lifecycle. Communication is a key responsibility as you will liaise with speakers, attendees, and sponsors, maintaining clear and timely correspondence.

Further responsibilities include providing comprehensive registration support, tracking speaker and attendee status, addressing technical registration issues, processing payments, and issuing refunds. You will also review meeting materials like agendas and attendee lists for quality and professional presentation. Another important function is designing and ordering CCCU event swag, contributing to the overall event experience. Strategic planning and future event direction development are part of the role, alongside analyzing post-conference survey data and generating detailed reports.

Managing administrative tasks for the volunteer Commissioner program, supporting nomination and selection processes, and coordinating communications with Commission liaisons are additional facets of this multifaceted position. As a primary backup to the Senior Director of Conferences & Events, you must be ready to take on lead responsibilities when necessary. This diverse role offers plenty of opportunities for professional growth by engaging with comprehensive aspects of event management and organizational coordination.