Conference Planner (Portuguese Speaking Preferred)

Gartner, Inc. is a leading global research and advisory company established in 1979, headquartered in the United States. With a workforce of over 20,000 associates supporting more than 13,000 client enterprises across approximately 90 countries and territories, Gartner is renowned for its expert analysis and bold ideas that help enterprise leaders and their teams achieve their mission-critical priorities. Gartner operates at the intersection of business and technology, providing actionable, objective insights that guide leaders who shape the world. The company is publicly traded on the New York Stock Exchange under the ticker symbol IT and has built a reputation worldwide for hiring talented individuals who thrive in high-performing, inclusive, and innovative work environments.

This exciting role is for a Conferences Planner with Gartner who will be responsible for overseeing exhibit operations, service delivery, and sponsorship fulfillment for Gartner's destination conferences in the North American region. The position focuses on the development, management, and execution of various elements related to exhibits and sponsorships at B2B conferences, serving as the onsite lead for operational delivery and ensuring exceptional experiences for clients and exhibitors. It requires strong project management skills, financial acumen, and the ability to coordinate multiple teams and external partners seamlessly.

As a Conferences Planner, you will lead operational delivery for all exhibitor elements across multiple conferences, which includes project management, floor plan design and adjustments, budget forecasting, reconciliation, staff planning, and production scheduling. You will have direct responsibility for managing conference budgets related to exhibitor fulfillment, producing accurate monthly forecasts, and managing expenses effectively to maximize revenue and engagement opportunities at exhibits. Your role involves maintaining and improving exhibit inventories as they relate to show floors, speaking sessions, and other marketing opportunities. You will also maintain an online portal that houses critical logistical information for exhibitors to ensure a smooth, client-focused experience.

Your responsibilities include serving as the onsite lead at conferences to manage production schedules, vendor relationships, agency partners, and conference staff. You will collaborate closely with internal stakeholders and external partners to build trust and execute successful conference events. Data analysis will be pivotal to determine the best course of action for various conference components. Additionally, you will drive operational excellence by standardizing processes, implementing best practices, and bringing innovative strategies to conference planning and onsite operational execution.

This role is suited for a creative, strategic thinker who has a passion for event management and is motivated to deliver exceptional results in a high-pressure environment. It offers a fantastic opportunity to develop a deep understanding of Gartner's conference business and the value propositions offered to attendees and exhibitors alike. The position carries an estimated base salary ranging from $50,000 to $74,000 USD, supplemented by an annual bonus or an uncapped sales incentive plan, generous paid time off, 401(k) matching, discounted company stock purchase options, and a hybrid work environment that supports both virtual and in-person collaboration.

Gartner is committed to equal employment opportunity and values diversity, ensuring a supportive workplace for associates of varied backgrounds, abilities, and perspectives. By joining Gartner, you become part of a visionary company at the forefront of the artificial intelligence revolution, helping clients leverage AI technologies to transform business and technology landscapes globally. Gartner provides the career growth, learning opportunities, and resources necessary to thrive in this rapidly evolving field.

If you are looking to advance your career in event and conference planning with a world-renowned company that prioritizes impact, innovation, and inclusivity, this Conferences Planner role at Gartner is an outstanding opportunity to contribute to meaningful, large-scale events that shape industry conversations and client success.