Conference Planner -- CONFERENCE EXPERIENCE REQUIRED

Civica Associations Conferences & Exhibitions is a medium-sized, innovative association management company dedicated to providing exceptional services across various sectors including health care, education, and public safety. Renowned for its fast-paced work environment and commitment to expansion, Civica brings a comprehensive approach to managing and delivering high-quality conference and event solutions. The company fosters a culture of freedom and responsibility, encouraging flexibility, professional growth, and collaboration among its team members. As an Equal Opportunity Employer, Civica emphasizes diversity and inclusion, ensuring employment decisions are based solely on qualifications, merit, and business needs. This makes it a dynamic and supportive workplace where excellence and innovation go hand in hand.

The Conference Planner role at Civica is crucial to the successful execution of national, regional, and state association meetings, conferences, trade shows, and special events. This position requires specialized expertise in multi-track, multi-day conference planning, differentiating it from general event management roles such as galas or trade shows at venues. As a Conference Planner, you will be responsible for managing and collaborating with association committee members and volunteers, ensuring that all project deliverables are met within the defined scope. The role demands end-to-end project planning and management in partnership with the internal team, requiring a thorough understanding of clients’ business practices and ongoing needs.

Additionally, the Conference Planner is entrusted with sourcing, request for proposals (RFPs), and contract negotiations on behalf of assigned clients, demanding sharp negotiation skills and strategic thinking. The job also involves attending industry events and conferences to maintain industry insights and networking opportunities. With a strong emphasis on budget management, you will prepare budgets, monitor expenses, and develop post-conference reports to evaluate financial outcomes. The position demands excellent organizational skills, a keen attention to detail, and the capacity to juggle multiple clients simultaneously while delivering quality results. The role offers the advantage of remote work, giving the flexibility to manage work-life balance effectively, while requiring periodic travel for site visits, planning sessions, and onsite event management.

This full-time role offers a competitive compensation package reflective of the candidate's experience. Civica supports professional development through opportunities such as industry membership dues and educational program attendance sponsorships. Other benefits include health, dental, and vision coverage, a company-funded Health Savings Account, partial cell phone reimbursement, and a 401k plan. Furthermore, after a year of employment, staff members become eligible for an economic interest in the company, reinforcing a culture of shared success and commitment. The Conference Planner position presents a remarkable opportunity for an experienced conference and event management professional looking to grow within a forward-thinking association management company that prioritizes high standards and client satisfaction.