Community Events & Alumni Coordinator

Benbrook, TX, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Exact $54,000.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

retirement plans

Paid Time Off

Life insurance

Disability insurance

Employee assistance program

Job Description

The University of Texas at Arlington (UTA) is a renowned public research university located in the vibrant Dallas-Fort Worth-Arlington metroplex. It is recognized as one of the largest comprehensive teaching, research, and public service institutions within the University of Texas System, with an enrollment exceeding 42,000 students. UTA is dedicated to advancing knowledge through rigorous academics, innovative research, and a strong commitment to student success and community service. Balancing its role as a high research activity institution and a welcoming environment, UTA ranks highly in military education, graduate salaries, and undergraduate ethnic diversity. The university boasts a global alumni network of approximately 280,000 individuals, including leaders within many Fortune 500 companies, contributing significantly to the region's economy and cultural vitality. The institution is expanding regionally, with a new campus planned and initiatives underway to strengthen its research and faculty base.

This position, Community Events & Alumni Coordinator, is full-time based in Arlington within UTA's College of Business (COB). It involves a dynamic role in planning and leading special events and community engagement initiatives that strengthen connections between the College, its alumni, donors, and community partners. The coordinator will have the vital responsibility of managing large-scale events such as award ceremonies, conferences, banquets, and community gatherings, ensuring smooth execution from planning to completion. Collaborating closely with multiple campus departments including the Marketing Team, this role focuses on coordinating logistics such as securing venues, managing vendor relationships, and overseeing budgets. Creating memorable attendee experiences by handling event design and technical production is a core part of the role.

The role also emphasizes alumni engagement by developing innovative programs and activities that foster alumni pride and sustained involvement with the College of Business. As a key liaison, the coordinator facilitates communication strategies, alumni relations efforts, and promotional activities across various channels including social media, newsletters, and websites. The position requires proactive outreach and feedback gathering to enhance program excellence and support academic ranking improvements. Travel to events and representing the COB at community functions is also expected.

This opportunity offers a competitive salary up to $54,000 based on qualifications and experience, with a standard Monday-Friday work schedule from 8:00 am to 5:00 pm. Benefits include comprehensive health insurance, retirement plans, paid time off, and more as part of UTA's commitment to employee well-being and development. The ideal candidate will have a bachelor’s degree in business, marketing, or a related discipline with at least two years of relevant experience in event planning, alumni relations, or program management. Experience in higher education or non-profit environments is advantageous.

Joining UTA as the Community Events & Alumni Coordinator means contributing to a vibrant academic community and enhancing relationships that support the College’s mission and values. It is a rewarding role that combines event expertise, community engagement, and collaborative teamwork within a prestigious university setting that values diversity, equity, and opportunity for all.

Job Requirements

Bachelor's degree in business, marketing or related field
Two years of experience in event planning, alumni relations, community outreach, marketing, or program management
Ability to travel to events as needed
Strong communication skills
Proficient in technology
Effective time management
Collaborative teamwork skills

Job Qualifications

Bachelor's degree in business, marketing or related field
Two years of experience in event planning, alumni relations, community outreach, marketing, or program management
Skilled in management, budgeting, and advanced project planning
Proficient in technology use and decision-making
Strong written and verbal communication skills
Ability to model College values through customer experience skills, time management, and teamwork
Experience in higher education or non-profit environment preferred
Knowledge of alumni relations and community outreach

Job Duties

Coordinate, host, and assist with multiple major events annually
Responsible for securing space and equipment, independently coordinate terms and prices with vendors, manage budgets, coordinate technical and production aspects with Marketing Team, make decisions on event set-up, design, décor, and attendee experience
Assist with the College's Calendar of Events
Consult with College of Business academic departments on major events by sharing vendors, creating standards of practice, and communication strategies
Oversee major aspects of alumni engagement programming
Develop creative means for alumni to connect and engage with the College
Create and plan activities and events that foster alumni pride and engagement
Collaborate with campus departments to coordinate and execute alumni relations efforts
Serve as primary contact for alumni customer service and inquiries
Promote alumni and community engagement events, campaigns, and activities via various marketing channels
Assist in highlighting alumni news and success stories with marketing team
Gather alumni feedback through surveys to improve programs
Serve on committees and represent COB at community events
Perform other duties as assigned