Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Job Description
The University of Houston is a major public research university located in Houston, Texas. As part of the University of Houston-System, it offers a diverse and vibrant campus environment committed to fostering student success and community engagement. The University of Houston takes pride in its student-centered services and comprehensive support programs designed to enrich the academic and social experiences of its students, faculty, and staff. Within this dynamic setting, the Student Centers department plays a crucial role by providing essential spaces and services that enhance campus life through various events and activities.
The Coordinator of College Events is a key member of the Conferences and Reservations Services (CARS) team within the Student Centers department, situated under the Division of Student Affairs. This full-time position offers an hourly salary range of $16.63 to $18.73, reflecting its critical function in supporting campus operations. In this role, the Coordinator of College Events takes on the responsibility of planning, coordinating, and executing a wide array of campus events. These events cater to the diverse needs of students, faculty, staff, and external clients, including conferences, meetings, special events, and other activities designed to foster student involvement and engagement.
The person in this role is expected to manage the day-to-day operations of the department while ensuring that all events proceed seamlessly from start to finish. This involves collaborating closely with multiple stakeholders within the college and across the university, including event organizers, vendors, facilities personnel, and technical teams responsible for audio-visual setup. The Coordinator will serve as the primary point of contact for event-related communications, ensuring clear and timely dissemination of information regarding event logistics, registrations, and updates.
Additionally, the Coordinator prepares and processes financial documents related to event operations, monitors budget activities for cost centers, and may assist in the preparation of contracts and procurement instruments needed for services. A keen attention to detail and strong organizational skills are critical, as the Coordinator handles multiple simultaneous priorities in a fast-paced environment. This role reflects the department's commitment to outstanding customer service by building positive, collaborative relationships with a diverse range of campus and community stakeholders.
Successful candidates for the Coordinator of College Events will bring strong interpersonal and communication skills, a proactive approach to problem-solving, and a genuine dedication to creating meaningful campus experiences. The position aligns with the Division of Student Affairs' mission to foster a vibrant and supportive campus community through innovation, collaboration, and excellence in customer service. By contributing to the smooth execution of special events and activities, this role helps to enrich campus life and strengthen student engagement at the University of Houston.
The Coordinator of College Events is a key member of the Conferences and Reservations Services (CARS) team within the Student Centers department, situated under the Division of Student Affairs. This full-time position offers an hourly salary range of $16.63 to $18.73, reflecting its critical function in supporting campus operations. In this role, the Coordinator of College Events takes on the responsibility of planning, coordinating, and executing a wide array of campus events. These events cater to the diverse needs of students, faculty, staff, and external clients, including conferences, meetings, special events, and other activities designed to foster student involvement and engagement.
The person in this role is expected to manage the day-to-day operations of the department while ensuring that all events proceed seamlessly from start to finish. This involves collaborating closely with multiple stakeholders within the college and across the university, including event organizers, vendors, facilities personnel, and technical teams responsible for audio-visual setup. The Coordinator will serve as the primary point of contact for event-related communications, ensuring clear and timely dissemination of information regarding event logistics, registrations, and updates.
Additionally, the Coordinator prepares and processes financial documents related to event operations, monitors budget activities for cost centers, and may assist in the preparation of contracts and procurement instruments needed for services. A keen attention to detail and strong organizational skills are critical, as the Coordinator handles multiple simultaneous priorities in a fast-paced environment. This role reflects the department's commitment to outstanding customer service by building positive, collaborative relationships with a diverse range of campus and community stakeholders.
Successful candidates for the Coordinator of College Events will bring strong interpersonal and communication skills, a proactive approach to problem-solving, and a genuine dedication to creating meaningful campus experiences. The position aligns with the Division of Student Affairs' mission to foster a vibrant and supportive campus community through innovation, collaboration, and excellence in customer service. By contributing to the smooth execution of special events and activities, this role helps to enrich campus life and strengthen student engagement at the University of Houston.
Job Requirements
- Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline
- or the basic knowledge of more than one professional discipline
- obtained through a formal 4 year degree or equivalent in-depth specialized training program
- requires a minimum of one year of directly job-related experience
- department willing to accept education in lieu of experience
- department willing to accept experience in lieu of education
- position is security sensitive and requires a criminal history check
Job Qualifications
- Thorough understanding of theoretical and practical aspects of an analytical, technical, or professional discipline
- knowledge normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program
- minimum of one year of directly job-related experience
- strong interpersonal and communication skills
- exceptional organizational abilities
- capacity to manage multiple priorities in a fast-paced environment
- keen attention to detail
- proactive problem-solving approach
- commitment to providing outstanding customer service
Job Duties
- Coordinate and manage special events and activities within the designated college
- ensure execution of events
- coordinate the day-to-day operations of the department
- participate in development of special events and activities and serve as the primary contact for event information and requests
- coordinate and supervise event set-up including conferences, meetings, special events, vendor coordination, room reservation, and audio-visual equipment
- prepare and process financial documents and monitor cost center activities
- compose event communications for the college, monitor and coordinate event registration, and provide status updates on upcoming events
- monitor and maintain events calendar
- assist in preparation of contracts and procurement instruments as needed
- perform other job-related duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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