Client Concierge

Job Overview

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Employment Type

Full-time
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Compensation

Hourly
Range $15.25 - $19.75
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Work Schedule

Flexible
Weekend Shifts
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Benefits

Competitive Base Salary plus Commission
Paid Time Off
Health insurance plans
Dental Insurance
Vision Insurance
short-term disability
long-term disability
Employee Discounts
401k plan
Tuition Reimbursement
Referral Bonus Program

Job Description

It’s A Secret Med Spa is an elite medical spa with locations nationwide dedicated to empowering individuals by enhancing their natural beauty through advanced and high-performance injectables, lasers, and aesthetics treatments. This company has built a reputation for excellence in the medical spa industry by offering cutting-edge services that not only improve appearance but also boost confidence and well-being. With a strong nationwide presence, It’s A Secret Med Spa combines a welcoming and supportive culture with state-of-the-art technology and an expert team committed to client satisfaction. Their mission is to make people feel unstoppable in their everyday lives by providing exceptional aesthetic treatments in a warm and polished environment. Joining It’s A Secret Med Spa means becoming part of a big, fabulous family that values positivity, passion, and professionalism.

The role of Client Concierge at It’s A Secret Med Spa is a vital position that serves as the first point of contact for clients both in person and over the phone. This position is designed for individuals who are passionate about delivering outstanding customer service and who aspire to grow their skills in the thriving field of medical aesthetics. As a Client Concierge, you will play a key role in creating a positive and warm experience for every client by offering basic education about a wide variety of services and managing essential front desk responsibilities. Your duties will include greeting clients, managing appointment scheduling, handling phone inquiries, overseeing inventory and supplies, and ensuring that the spa’s environment remains clean and professional.

This role offers competitive compensation, including a base salary plus commission, along with generous paid time off and several health insurance options including dental and vision coverage. Additional benefits include employer-paid short-term and long-term disability, employee discounts, 401k retirement plans, tuition reimbursement, and a referral bonus program. Working as a Client Concierge at It’s A Secret Med Spa provides an opportunity to be part of a dynamic and supportive team where you will be encouraged to grow professionally while helping clients look and feel their best. Flexibility is essential as the schedule may include weekends. The position also emphasizes maintaining strict patient confidentiality in compliance with HIPAA regulations and company policies.

Overall, this is an exciting opportunity for customer-focused, enthusiastic individuals who have experience or interest in the med spa or medical office environment. You will gain exposure to the aesthetic industry while contributing to a culture that prizes integrity, teamwork, initiative, and excellence in customer care. If you are someone who thrives in a fast-paced setting, enjoys multi-tasking, and genuinely wants to provide a friendly and professional client experience, It’s A Secret Med Spa invites you to apply and join their growing family where you will love your work and help others feel unstoppable.

Job Requirements

  • High school diploma or equivalent
  • previous customer service experience (1 year)
  • flexible schedule with the ability to work weekends
  • ability to maintain patient/client confidentiality
  • ability to multi-task
  • excellent communication skills
  • physical ability to sit or stand for long periods
  • ability to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs
  • working knowledge of Microsoft applications
  • ability to work as part of a team

Job Qualifications

  • Previous customer service experience (1 year)
  • flexible schedule with the ability to work weekends
  • previous experience working in a med spa or medical office preferred
  • excellent written and verbal communication skills
  • ability to communicate with proper etiquette
  • ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
  • ability to work as part of a team and take initiative
  • enthusiastic, friendly and energetic personality with a genuine desire to provide outstanding service
  • must maintain patient/client confidentiality in accordance with HIPAA regulations and company policy
  • must maintain a high level of integrity with a strong ethical foundation
  • must have sound judgment, problem solving, and decision-making skills
  • must be able to sit or stand for long periods of time
  • must be able to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs
  • must have a working knowledge of Microsoft applications
  • bilingual preference given
  • other duties as assigned

Job Duties

  • Warmly greeting clients in person and over the phone
  • providing basic knowledge and education about our wide variety of services
  • manage front desk duties such as checking patients in/out, answering phone calls, greeting clients, overseeing inventory counts, and keeping supplies fully stocked while ensuring a positive and warm experience for our clients
  • maintain a clean and professional environment throughout the facility
  • assistant providers and managers with client scheduling and maintaining the appointment books
  • comply with all company policies and procedures to ensure streamlined processes within the location
  • ensure POS system is managed effectively and accurately with all client appointment and employee information added

Job Criteria

Experience

Mid Level (3-7 years)


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