Clerical Assistant (General Office Secretary)

Memphis-Shelby County Schools is a leading public education system dedicated to transforming education and achieving ambitious outcomes for over 110,000 students and their families in the Memphis-Shelby County area. As one of the largest school districts in Tennessee, it serves a diverse community with a commitment to equity, innovation, and excellence. The district focuses on elevating student performance and providing resources that nurture educational success across all its schools and programs. Its mission centers around creating a supportive and challenging environment where every student can reach their full potential and be prepared for college, career, and life beyond the classroom.

The district seeks exceptional educational leaders who are courageous thinkers, solutions-oriented, and high-performing gamechangers ready to contribute to a bold vision of education transformation. These leaders are expected to thrive amidst complex challenges, craft innovative approaches, and implement sustainable strategies that positively impact student achievement. A genuine passion for serving students and families with a data-driven, people-centered approach is essential to executing the district's mission successfully.

Within this dynamic environment, the role of an Administrative Support Specialist plays a crucial part in maintaining organizational efficiency across school locations. This position provides key clerical and secretarial assistance that ensures smooth day-to-day operations supporting various educational programs and projects. The specialist performs duties such as managing correspondence, preparing reports, organizing meetings, and coordinating travel arrangements for staff members. Their detailed and proactive support aids management in tracking and compiling data to inform strategic decisions.

The Administrative Support Specialist is responsible for handling a variety of records, reports, and communication functions that serve as the backbone of effective administration. They facilitate communication within the district and with external agencies, offering timely responses to inquiries and ensuring that essential information is accurately documented and accessible. This role demands a high level of organization, discretion, and the ability to prioritize multiple tasks in a fast-paced educational setting.

To excel in this position, candidates need at least a high school diploma or GED with two or more years of relevant clerical or administrative experience. Strong computer skills, excellent communication abilities, and a solutions-oriented mindset are vital. The specialist may also assist with financial tasks such as invoice processing and budget preparation, requiring attention to detail and basic accounting knowledge.

Working within Memphis-Shelby County Schools provides the opportunity to be part of a vibrant and impactful educational community focused on student success and continuous improvement. The role offers meaningful engagement in a mission-driven environment where administrative professionals contribute to the broader goal of transforming education and enriching the lives of young learners and their families.