Central Event Coordinator

Scottsdale Bible Church (SBC) is a vibrant faith-based community hub dedicated to fostering spiritual growth and promoting a positive, inclusive environment for all its members. As a well-established church within the Scottsdale area, SBC offers a variety of ministries and events designed to serve its congregation and the broader community effectively. The church is deeply committed to carrying out its Vision, Mission, and Values through dedicated ministry programming and community involvement across multiple campuses. Employment at SBC typically reflects a supportive, mission-driven environment where team collaboration and servant leadership are central to daily operations. The role of the Central Event Coordinator at Scottsdale Bible Church is a pivotal position that plays a crucial part in maintaining the smooth flow and success of both internal and external events hosted on church campuses.

This part-time role places the individual at the heart of administrative leadership within the church, focusing on the coordination of room scheduling, event management, and on-site logistics to ensure all church events run efficiently and effectively. The Central Event Coordinator is responsible for collaborating closely with various internal teams such as Facilities, Cafe, Tech, and Security to align resources and staffing needs with upcoming events. This includes acting as the primary liaison for scheduling, planning, and invoicing when interacting with external organizations interested in hosting events on the church campus.

Key responsibilities include managing the master calendar to prevent scheduling conflicts, overseeing the setup and proper utilization of meeting spaces, and ensuring that event management systems like eSpace are current and comprehensive. The coordinator also supports events with up to or exceeding 1,000 attendees, providing on-site assistance to guarantee that all logistical aspects meet the set standards. This role demands an individual who can not only manage multiple tasks simultaneously but also one who is proactive in identifying and resolving procedural inefficiencies within event planning and project management contexts.

Additionally, the Central Event Coordinator is entrusted with the development of policies and procedures that enhance overall event management practices within the church. They serve as a bridge between administrative staff and facilities, ensuring seamless communication and coordination. The ability to communicate the church’s vision, mission, and strategic initiatives clearly and positively in all interactions is essential. This position also requires a high level of relational skills, as it involves working with volunteers, ministry leaders, and external parties in a manner that reflects the church’s values of grace, truth, and servant-heartedness.

Candidates who excel in this role are those with solid administrative backgrounds, adept at multitasking in dynamic settings, and possess a strong sense of organizational commitment. Experience or familiarity with project and event management, coupled with proficiency in tools such as Microsoft Office and event management systems, will be highly advantageous. Furthermore, candidates should be committed to their spiritual growth and demonstrate a relational and servant-hearted approach to leadership. The role offers a meaningful opportunity to impact the church community positively, working part-time within a supportive and mission-driven organization dedicated to enhancing the worship and fellowship experience at Scottsdale Bible Church.