Catering Coordinator | Part-Time | Palm Beach County Convention Center

West Palm Beach, FL, USA|Onsite

Job Overview

Employment Type

Part-time

Hourly

Compensation

Hourly

Range $20.00 - $22.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

401(k) savings plan

401(k) matching

Job Description

This job opportunity is with a premier convention center that specializes in hosting diverse events ranging from corporate meetings and conferences to social gatherings and large-scale exhibitions. The facility is well-equipped to provide comprehensive event services, including catering, and focuses on delivering exceptional customer experiences for all types of events. The convention center is known for its dynamic approach to event management and sales, attracting a wide variety of clients seeking professional and tailored service solutions. As a leader in its industry, the convention center prides itself on maintaining high standards of operational efficiency and customer satisfaction. This is a part-time position offering an hourly wage between $20.00 and $22.00. Additional benefits include enrollment in a 401(k) savings plan and 401(k) matching, enabling employees to secure their financial future as part of a supportive workplace environment.

The role of Catering Coordinator is essential in supporting the Catering Sales Team by managing the logistical and administrative aspects of food and beverage events held at the convention center. The coordinator acts as a key liaison between clients, catering staff, and sales personnel, ensuring all parties are aligned throughout the planning and execution process. Responsibilities include advising clients on rates, coordinating catering services, and preparing detailed event contracts and banquet event orders (BEOs). The Catering Coordinator must possess strong verbal and written communication skills to interact effectively with clients and team members. This role requires multitasking capabilities and a proactive, self-motivated approach to work. Additionally, a foundational understanding of banquet and catering sales, event advertising, and special event management is advantageous. The successful candidate will play a pivotal role in maintaining the seamless execution of catering events, enhancing client satisfaction and contributing to the convention center's reputation for excellence. This position calls for a flexible schedule commitment as it may involve working nights, early mornings, weekends, and holidays to meet the ever-changing demands of event schedules.

Job Requirements

High school diploma or equivalent GED required
1-2 years of previous experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting preferred
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing
Type at a speed necessary for successful job performance
Ability to prioritize work and effectively resolve workload issues
Strong computer skills in Windows environment and MS Office applications
Ability to work a flexible schedule including nights, weekends and select holidays as required

Job Qualifications

1-2 years of previous experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting preferred
High school diploma or equivalent GED required
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing
Ability to prioritize work and effectively resolve workload issues
Strong computer skills in Windows environment and MS Office applications
Ability to work a flexible schedule including nights, weekends and select holidays as required

Job Duties

Assist Catering Sales Team in creating and distribution of accurate banquet event orders
Assist Catering Sales Team in responding to leads
Assist Catering Sales Team in securing concessions vendors for retail events
Prepare event contracts, sales folders, sales kits and correspondence to clients
Enter and maintain complete and accurate information into booking system
Work with clients and facility staff to determine event needs and opportunities for upselling food and beverages and other services
Represent the facility to potential facility users and respond to inquiries regarding catering services
Assist with the collection of deposits
Create and maintain event files and distribute and reconcile all event folders and respective checklists for the department
Represent the department at weekly operational meetings and attend weekly banquet event order meetings
Update event revenues in computerized event booking and management system for forecasting
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and provide quality seamless customer service
Work a flexible schedule including long nights, early mornings, weekends and holidays as needed
Perform other duties as required