Cashier's Office Manager (Limited Appointment)

Associated Students UCLA (ASUCLA) is a dynamic student-centered organization that has been serving the UCLA community since the campus opened in 1919. As the largest student association in the United States, ASUCLA is dedicated to providing innovative and excellent services, programs, products, and facilities that meet the evolving needs of students and the broader UCLA campus community. The organization is structured into four distinct entities: the Undergraduate Students Association which represents undergraduate student interests; the Graduate Students Association catering to graduate students; Student Media which includes the Daily Bruin, UCLARadio.com, the Bruin Life Yearbook, and seven magazines; and Services & Enterprises which encompasses the Student Union, Event Services, UCLA Restaurants, UCLA Store, UCLA Photography, and Trademarks & Licensing. This wide-ranging structure allows ASUCLA to serve as a comprehensive resource aimed at enhancing student life, supporting academic functions, and fostering a vibrant campus culture.

The Main Cashier's Office Manager position at ASUCLA is a pivotal role within the Business Services department. Reporting directly to the Business Services Director, this role supervises the entire operations of the Main Cashier’s Office, which includes critical responsibilities such as managing change fund preparation, distribution, and collection. The Manager oversees counting and reconciling service area receipts and vault funds, handles the encoding and reconciliation of checks, bank card deposit captures, and other non-negotiable items. Additionally, the role is responsible for managing bank orders and deposits, preparing comprehensive documentation, and supporting both internal and external audits by resolving discrepancies and ensuring adherence to corrective actions. Security and compliance are paramount, with the Manager reviewing and implementing operational and physical security systems and procedures to protect financial assets and sensitive information.

Beyond day-to-day operations, the manager is tasked with preparing complex financial reports and overseeing financial operations through integration and reconciliation of data across advanced financial platforms such as NetSuite, Clover, Stripe, Dorm Swipes, and Toast. The role involves budget development and monitoring to ensure accuracy and compliance with university and organizational standards. Other duties include journal entry processing, invoice payment review, dispute resolutions, and handling equipment maintenance agreements. This position is integral to system improvements and financial process upgrades, working collaboratively with both internal IT teams and external vendors to troubleshoot technical issues and optimize system functionality.

A unique element of this role is its leadership in developing and managing business continuity plans to address unexpected closures, ensuring uninterrupted operations across a range of stakeholders both within and outside the UCLA community. As a supervisor, the Manager hires, schedules, trains, evaluates, and counsels a team of 12 to 15 part-time or student staff. The position also includes organizing and leading semi-annual meetings for student staff and handling special assignments as directed by the Business Services Director. ASUCLA offers an hourly salary range of $27 to $29 for this full-time position, reflecting the importance and responsibility of the role within its operational hierarchy. This role requires a meticulous, detail-oriented, and highly organized individual with strong leadership skills and extensive knowledge of cash handling operations in a high-volume environment, ensuring the financial integrity and excellent service delivery at ASUCLA.