Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $22.00 - $24.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
401k
Health Insurance
Dental Insurance
Vision Insurance
accident insurance
critical illness insurance
Paid Time Off
paid family leave
Job Description
BayWare Solar Systems LLC (BayWare) is a dynamic company committed to supporting local, independent solar installers, who form the backbone of a robust and healthy solar industry. BayWare specializes in offering best-in-class solar products paired with unparalleled customer support. The company also provides a growing suite of services designed to help installation companies operate more efficiently and effectively. BayWare’s culture embraces growth opportunities for employees who exhibit initiative and curiosity, embedding a philosophy where the quality and impact of the work take precedence. Employees are encouraged to identify what needs to be done and engage collaboratively in the process. This... Show More
Job Requirements
- At least 3 years in event coordination, office management, or a related administrative role
- B2B or branch operations experience is a plus
- strong customer service and communication skills
- proven experience in event planning and execution
- proficiency with event management and office software
- ability to work flexible hours including evenings and weekends
- willingness to travel up to 10% of the time
- physically able to sit, stand, walk, use hands, bend, kneel, crouch, climb stairs, and work prolonged periods at a desk
- no supervisory responsibilities
Job Qualifications
- At least 3 years experience in event coordination, office management, or related administrative role
- proven experience in event planning, coordination, and execution
- strong customer service and communication skills
- familiarity with KPIs and marketing techniques for events
- excellent organizational skills
- proficiency with event management tools such as Eventbrite and Cvent
- proficiency with Microsoft Office Suite and Adobe Suite
- creative problem-solving skills and attention to detail
- ability to work flexible hours including evenings and weekends
- proactive and collaborative mindset
- strong networking and relationship-building skills
- high personal integrity and self-starter attitude
Job Duties
- Plan and coordinate branch events including trainings, trade shows, customer visits, open houses, team events and webinars
- manage customer-facing webinars including scheduling, promotion, platform setup, and follow-up
- oversee all event logistics such as catering, venue setup, registration, collateral, swag, and technical requirements
- align event planning with marketing campaigns and communications strategies
- track event expenses and analyze post-event feedback
- coordinate shipping of event materials and ensure event leads are captured and entered into lead funnel
- greet and assist walk-in customers, visitors, and guests
- maintain clean and stocked office space
- order food for meetings and events, manage office supply inventory, and coordinate deliveries
- coordinate calendars for branch leaders and meeting room reservations
- support onsite and virtual meetings including setup and logistics
- provide administrative and logistical support to branch team and visitors
- assist Marketing team with day-to-day tasks and ad hoc projects
- support Sales teams with business cards, printed materials, company swag, and event follow-up
- support cross-functional teams visiting the branch
- perform all other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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