Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $26.00 - $29.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional Development
competitive hourly wage
Job Description
Founded in 1979, Rhode Island Blood Center (RIBC) has been a pivotal institution serving Rhode Island and the greater New England area for over 45 years. The center annually delivers more than 90,000 lifesaving blood products to over 50 hospitals, EMS, and healthcare partners, playing an essential role in supporting the regional healthcare infrastructure. RIBC is a proud member of New York Blood Center Enterprises (NYBCe), a comprehensive organization that operates across more than 17 states, delivering over one million blood products annually to more than 400 U.S. hospitals. Beyond blood products, NYBCe extends medical innovation in cellular therapies, specialty... Show More
Job Requirements
- High school diploma or equivalent
- at least two years experience in an administrative, clerical or communications role
- ability to read and interpret medical, technical, regulatory and quality procedures in English
- expert knowledge of Microsoft Office Suite including Outlook, Word and Excel
- expert knowledge of payroll and scheduling systems
- strong attention to detail
- ability to handle confidential information and maintain confidentiality
Job Qualifications
- High school diploma or equivalent required
- associate or bachelor’s degree preferred
- at least two years experience in administrative, clerical or communications role
- ability to read and interpret medical, technical, regulatory and quality procedures in English
- expert knowledge of Microsoft Office Suite including Outlook, Word, and Excel
- expert knowledge of payroll and scheduling systems
- strong attention to detail
- ability to handle confidential information with discretion
Job Duties
- Administration support including maintaining forms and records, performing data entry, managing files, and preparing reports
- assisting with purchasing, travel, and expenses
- fulfilling equipment and document orders
- assisting with insurance reporting and site visit coordination
- updating and creating memos, presentation materials and emails for effective communication
- assisting in onboarding new employees and supporting existing staff
- coordinating and tracking training programs and error management
- project coordination, tracking progress, and ensuring timely task completion
- assisting with internal and external event planning including venue securing, invitation distribution, agenda preparation, set-up and take-down, food ordering, presentation uploading, and attendance tracking
- identifying areas for operational improvement and implementing efficiency measures
- managing supply chain by ordering supplies and managing inventory
- providing staff scheduling support and approving PTO in accordance with policies
- managing sick calls and evaluating operational needs
- managing Collections team payroll, ensuring proper compensation and mileage reimbursement
- maintaining timecards in tracking software
- reviewing exceptions, holidays, overtime and special circumstances impacting compensation
- auditing and preparing mileage reports for reimbursement
- serving as backup for Volunteer Coordinator and Providence customer service representative
- supporting Donor Services and Recruitment team members
- performing other assigned duties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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