BENEFITS ADMINISTRATIVE ASSISTANT

Mount Prospect, IL, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Temporary

Hourly

Internship

Consulting

Compensation

Type:

Hourly

Rate:

Range $25.91 - $26.65

Benefits

Dental Insurance

Employee assistance program

Health Insurance

Life insurance

Paid Time Off

Referral program

Retirement Plan

Job Description

The hiring organization is NSSEO, an established educational service agency specializing in providing customized services and support to school districts and educational institutions. NSSEO is committed to delivering high-quality services to enhance educational programming through collaboration, innovation, and dedicated support across multiple administrative and operational areas. This position is located at their Central Office. NSSEO operates as a public education consortium ensuring member districts have access to specialized services that promote educational excellence. The agency is known for fostering a supportive, inclusive, and professional environment with a strong emphasis on employee well-being and development.

NSSEO is currently seeking a Benefits A... Show More

Job Requirements

High school diploma
Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint and Excel
Experience with Infinite Visions and Benefitsolver is a plus
Proven ability to work effectively in a team environment with colleagues
Effective planning and priority setting
Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
Strong analytical skills and a thorough knowledge of plan designs
Knowledge of benefits contract language and current Union Bargained Agreements
Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, COBRA, FMLA, ADA, workers compensation, and Medicare requirements
Excellent communication and organization skills
Maintain a high level of confidentiality
Specific skills related to proficient use of technology including accessing the internet, email, phone systems, and software
Ability to independently problem-solve, schedule daily activities, make announcements and use job related equipment
Flexibility to work with others in a variety of circumstances and to work with a significant diversity of student abilities and needs
Ability to communicate with diverse groups, maintain confidentiality, meet deadlines and schedules, complete work accurately with minimum supervision, work as part of a team, and maintain a positive attitude
Ability to work under limited supervision following standardized practices and/or procedures
Ability to lead, guide and/or coordinate others
Ability to operate within a defined budget

Job Qualifications

High school diploma
Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint and Excel
Experience with Infinite Visions and Benefitsolver is a plus
Proven ability to work effectively in a team environment with colleagues
Effective planning and priority setting
Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
Strong analytical skills and a thorough knowledge of plan designs
Knowledge of benefits contract language and current Union Bargained Agreements
Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, COBRA, FMLA, ADA, workers compensation, and Medicare requirements
Excellent communication and organization skills
Maintain a high level of confidentiality

Job Duties

Serve as primary contact for plan vendors and third-party administrators including medical, dental, life/disability insurance, wellness and workers compensation
Coordinate transfer of data to external contacts for services, premiums and plan administration
Document and maintain administrative procedures for all assigned benefits processes
Ensure compliance with applicable government regulations
Ensure timeliness and accuracy of required reporting including Medicare, ACA reporting, Variable Hourly employee tracking, OSHA and other entities
Coordinate daily benefits processing
Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions of annual notices, and compliance reporting
Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records
Gather employee data and oversee the processing of monthly billings and the preparation of invoices for payment of administrative fees for all group plans
Perform monthly and quarterly plan audits against invoices for accuracy
Assist in payroll preparation by providing relevant information in regards to insurance, Worker Compensation, LOA and FMLA as it relates to insurance adjustments
Provide support for staff and external customers
Develop communication tools to enhance understanding of the companys benefits package
Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions
Maintain and compute yearly employee and Board Share insurance cost based on yearly plan renewals and in compliance with the Union Bargained Agreement
Implement a consistent process for recording, investigating and reporting workers compensation claims
Monitor all worker compensation claims and act as a liaison with employees, insurance representatives and medical staff
Communicate necessary worker compensation information to involved parties, including notification of hearings, outcomes, return to work and restrictions
Track and perform reviews of overall worker compensation cases to identify trends
Assist in creating, implementing, and evaluating the wellness program by being a member of the NSSEO Wellness Committee for the purpose of educating and engaging employees in healthy lifestyle choices
Maintain the staff Wellness website with current information about the Navigate Wellbeing portal, NSSEO Wellness Events/Programs and benefit flyers
Be familiar with and assist in achieving the EBC Wellness Tier goals
Oversee the maintenance of employee records in regards to demographic and employment information in Infinite Visions and Personnel Files
FMLA - Discuss leave options with inquiring staff members including any FMLA options
Process includes the dissemination of leave approvals, denials, and Board outcomes per mandated FMLA compliance procedures and collective bargaining agreements
Process all current employee Extended School Year ePars, including determining salaries, recording of information in Visions and Personnel files, and assigning positions in payroll
Support with facilitating Extended School Year information and changes to ensure proper payroll payments
Assist payroll with assigning Extended School Year Extra Duty positions
Act in a supportive role for Payroll and Human Resources

Job Location

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