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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible working hours
Employee assistance program
Job Description
The hiring establishment is a professional office environment seeking a skilled receptionist to join their team during normal working days on weekdays. This company is committed to providing excellent customer service and maintaining smooth day-to-day operations within their office. As a stable organization, they prioritize fostering a welcoming atmosphere for clients, vendors, and visitors while ensuring that internal processes such as communication, scheduling, and documentation are handled efficiently. The role is a full-time receptionist position with responsibilities that span administrative support, client relations, and office management tasks.
The receptionist serves as the first point of contact for visitors... Show More
The receptionist serves as the first point of contact for visitors... Show More
Job Requirements
- High school diploma or equivalent
- previous receptionist or administrative experience
- proficiency in MS Office
- excellent verbal and written communication skills
- ability to manage multiple tasks efficiently
- strong organizational and record-keeping abilities
- professional demeanor and appearance
- discretion and judgement in handling confidential information
Job Qualifications
- High school diploma or equivalent
- proven experience as a receptionist or in a similar administrative role
- excellent communication skills
- proficiency in MS Office
- ability to multitask and prioritize duties
- strong organizational skills
- ability to handle sensitive information with discretion
- customer service orientation
- basic knowledge of office equipment operation
Job Duties
- Receive customer payments
- record receipts for services
- use telephone switchboard to answer calls, provide information, take messages, schedule appointments
- direct incoming phone calls
- transcribe handwritten information
- work with pay records, invoices, balance sheets
- resolve complaints from clients, the public, visitors, customers
- maintain files
- provide information or documents to customers using computers, fax machines, mail
- maintain appointment calendars
- provide information about establishment such as company employees, office locations, services provided
- operate copiers, fax machines, printers, phones
- greet vendors, customers, job applicants, staff, visitors
- sign in and direct visitors
- record and distribute phone messages
- prepare outgoing mail
- sort and distribute internal office mail
- maintain office equipment
- perform data entry
- follow security procedures for visitors
- handle visitor car service requests
- maintain visitor log
- generate various office correspondence
- deal with invoices and other reports
- scan documents for filing
- use discretion and judgment in frequent contacts with the public
- have working knowledge of MS Office
- collect faxes
- present a professional demeanor at all times
- order office supplies
- knowledge sets include: incoming mail, greeting, photocopying, conference rooms, greeted visitors, incoming and outgoing mail
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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