Banquets Event Coordinator

Pacific Hospitality Group is a distinguished company in the hospitality industry that takes pride in its owner/operator business model, providing unique value to both investors and team members. As a family-focused organization, Pacific Hospitality Group is dedicated to long-term holdings, fostering sustainable growth for both the company and its employees. They emphasize enriching people's lives by offering memorable experiences, giving back to the communities they serve, and honoring God in all business endeavors. The company’s guiding principles include integrity, compliance, value creation, principled entrepreneurship, customer focus, knowledge, change, humility, respect, and fulfillment, which collectively drive its mission and culture toward excellence and meaningful impact. As a leader in the hospitality sector, Pacific Hospitality Group operates luxury hotels, providing exceptional service standards rooted in guest satisfaction and operational excellence.

The Event Administrative Assistant role is a critical position within the Event (Banquet) Team, supporting the administrative functions that ensure seamless execution of catering and banquet events. This role requires strong organizational skills to assist in scheduling, billing, client communications, and preparation of event documentation such as Banquet Event Orders (BEOs). The administrative assistant will work closely with the Event Manager to maintain an organized calendar, assist in billing processes, and provide overall administrative support that contributes to maximizing banquet dining revenue while maintaining high-quality service standards. Responsibilities extend to creating event signage using Microsoft Office applications, managing client and internal communication, and ensuring adherence to safety policies including OSHA standards and use of personal protective equipment.

This position demands a customer-oriented approach with excellent communication skills to interact effectively with guests from diverse social and cultural backgrounds. The assistant must be adept at problem-solving, managing multiple tasks in a fast-paced environment, and maintaining professionalism during busy or emergency situations. Familiarity with hotel computer systems, basic math skills, and attention to detail are essential to this administrative role. Additionally, this position requires flexibility to work varied schedules, including holidays, weekends, and alternate shifts, aligning with the hospitality industry's cyclical nature.

The company offers a supportive work culture that values team member development, safety adherence, and equal employment opportunities free from discrimination. This opportunity is ideal for individuals seeking to advance their careers in hospitality administration, emphasizing growth, community engagement, and service excellence. Pacific Hospitality Group maintains a strong commitment to employee training, including certification programs such as TIPS (Training for Intervention Procedures) and food handler certification, ensuring all team members meet industry regulations and maintain a clean, professional appearance at all times.

Overall, this position serves as a vital liaison between event management and clients, providing the backbone of administrative coordination necessary for successful banquet events. By joining Pacific Hospitality Group, candidates can expect to be part of a principled, growth-oriented team focused on creating memorable experiences and contributing positively to the community while growing their own professional skills in a respected hospitality environment.