Job Overview
Employment Type
Full-time
Compensation
Salary
Range $135,000.00 - $150,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k)
Paid holidays
Paid Time Off
Annual discretionary bonus
Job Description
Palm Beach Estate is a prestigious private family holding multiple luxury residences in Palm Beach and Miami. The estate operates with the highest standards, closely resembling the service and operational excellence of a five-star resort. The family is committed to maintaining exceptional quality, elegance, and seamless functionality across all properties, ensuring that both the family and their guests experience comfort, safety, and impeccable service year-round. The estate's operations demand a professional approach to managing maintenance, hospitality, and logistical support to uphold the residence's grandeur and operational efficiency.
The Assistant Property Manager plays a critical role within this esteemed environment. This full-time, year-round position entails supporting the overall management and operational readiness of several luxury homes, ensuring every detail meets the family's meticulous standards. Working closely with a tenured Regional Property Manager and a co-Assistant Property Manager, the successful candidate will help deliver seamless property coverage and uphold the residences' exceptional standards. The role requires an operationally minded individual who thrives in a fast-paced, high-expectation environment and possesses strong problem-solving and organizational skills.
The Assistant Property Manager will serve as the hands-on operational lead for the primary estate in Palm Beach, as well as supporting other residences across Palm Beach and Miami. Responsibilities span the spectrum from overseeing mechanical systems, grounds maintenance, and vendor coordination, to supporting hospitality and event operations. This role demands a highly proactive, detail-oriented approach, with the capacity to anticipate and resolve issues before they arise, manage complex logistics, and consistently maintain the sophisticated environment expected by the family.
Ideal candidates are polished professionals with experience in luxury estates, ultra-high net worth (UHNW) residences, or luxury hospitality and private club operations, accustomed to impeccable service and operational standards. They will be comfortable supporting all facets of property management including vehicle fleet oversight, preventative maintenance scheduling, and operational reporting, while maintaining the utmost discretion, accountability, and professionalism.
The position also includes considerable administrative duties, such as managing vendor contracts, insurance documentation, budgeting processes, and timesheet tracking. Flexibility is critical, as the calendar includes peak seasons where longer hours and weekend or holiday shifts may be necessary. Microsoft Office proficiency and familiarity with property management software are important, alongside holding a valid driver’s license.
Competitive compensation is offered, ranging from $135,000 to $150,000 annually, complemented by a comprehensive benefits package. This includes health, dental, and vision insurance, 401(k) retirement plans, paid holidays, paid time off, and an annual discretionary bonus. This opportunity is ideal for those seeking to contribute to a sophisticated and highly esteemed private estate with a team-oriented approach and a commitment to excellence in property operations.
The Assistant Property Manager plays a critical role within this esteemed environment. This full-time, year-round position entails supporting the overall management and operational readiness of several luxury homes, ensuring every detail meets the family's meticulous standards. Working closely with a tenured Regional Property Manager and a co-Assistant Property Manager, the successful candidate will help deliver seamless property coverage and uphold the residences' exceptional standards. The role requires an operationally minded individual who thrives in a fast-paced, high-expectation environment and possesses strong problem-solving and organizational skills.
The Assistant Property Manager will serve as the hands-on operational lead for the primary estate in Palm Beach, as well as supporting other residences across Palm Beach and Miami. Responsibilities span the spectrum from overseeing mechanical systems, grounds maintenance, and vendor coordination, to supporting hospitality and event operations. This role demands a highly proactive, detail-oriented approach, with the capacity to anticipate and resolve issues before they arise, manage complex logistics, and consistently maintain the sophisticated environment expected by the family.
Ideal candidates are polished professionals with experience in luxury estates, ultra-high net worth (UHNW) residences, or luxury hospitality and private club operations, accustomed to impeccable service and operational standards. They will be comfortable supporting all facets of property management including vehicle fleet oversight, preventative maintenance scheduling, and operational reporting, while maintaining the utmost discretion, accountability, and professionalism.
The position also includes considerable administrative duties, such as managing vendor contracts, insurance documentation, budgeting processes, and timesheet tracking. Flexibility is critical, as the calendar includes peak seasons where longer hours and weekend or holiday shifts may be necessary. Microsoft Office proficiency and familiarity with property management software are important, alongside holding a valid driver’s license.
Competitive compensation is offered, ranging from $135,000 to $150,000 annually, complemented by a comprehensive benefits package. This includes health, dental, and vision insurance, 401(k) retirement plans, paid holidays, paid time off, and an annual discretionary bonus. This opportunity is ideal for those seeking to contribute to a sophisticated and highly esteemed private estate with a team-oriented approach and a commitment to excellence in property operations.
Job Requirements
- experience working in luxury estates or similar high-touch environments
- operational and maintenance knowledge of residential mechanical and landscaping systems
- strong problem-solving and organizational skills
- excellent communication and interpersonal skills
- ability to handle confidential information with discretion
- flexibility to work during busy seasons including nights and weekends
- proficiency in Microsoft Office and property management software
- valid driver’s license
Job Qualifications
- experience working in luxury estates, UHNW residences, luxury hospitality operations, private clubs, yachting, or other high-touch service environments with demanding operational standards
- strong operational instincts with the ability to independently identify issues, prioritize tasks, and execute efficiently
- hands-on, resourceful, and willing to assist wherever needed
- comfortable overseeing property systems, vendors, maintenance projects, and day-to-day operational details
- polished, professional, and highly discreet with a calm, low-ego approach
- demonstrates strong accountability, consistency, and follow-through in all aspects of the role
- thrives in structured environments with high expectations and shifting priorities
- flexible with scheduling demands, especially during the busy season (October through May), including nights, weekends, holidays, and special events as needed
- strong administrative and organizational skills with proficiency in Microsoft Office and property-related systems
- valid driver’s license
Job Duties
- report to the Regional Property Manager and Family Office team while working collaboratively with the existing property operations team
- serve as a hands-on operational lead for a primary Palm Beach estate and supporting residences in PB and Miami
- maintain the residences and grounds to impeccable standards, including oversight of mechanical systems, exterior areas, lighting, landscaping, pool operations, vendor activity, and general property readiness
- assist with preventative maintenance, property inspections, digital checklists, and operational troubleshooting
- coordinate and oversee vendors to ensure work is completed properly and efficiently
- support all aspects of vehicle fleet management
- coordinate seasonal operations and support family and guest arrivals/departures, events, and residence preparation
- handle administrative responsibilities including vendor contracts, insurance tracking, timesheets, operational reporting, budgeting support, and documentation management
- work closely with the hospitality and housekeeping teams to ensure seamless execution and consistently elevated standards throughout the residences
- assist with special projects, operational needs, and additional hands-on responsibilities as requested
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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