Assistant Coordinator of Events and Equipment

Rochester, NY, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Exact $57,151.00

Work Schedule

Standard Hours

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Flexible spending account

Employee assistance program

Job Description

State University of New York (SUNY) Brockport is a distinguished regional comprehensive public university established in 1835. It provides a wide range of high-quality undergraduate and graduate degree programs across various disciplines including the arts, business, education, health, humanities, social sciences, and STEM fields. SUNY Brockport’s academic curriculum is deeply rooted in the liberal arts and sciences, emphasizing experiential learning as a central component. The university is nestled in a charming "Village on the Erie Canal," just a few miles from Lake Ontario, offering a picturesque setting that complements its vibrant academic community. Conveniently located between Rochester and Buffalo, two of New York State’s largest cities, SUNY Brockport boasts a diverse and inclusive campus aimed at fostering growth, engagement, and transformation among its faculty, staff, and student body. The university is strongly committed to equity, diversity, and inclusion, providing a supportive environment that encourages individuality and the contribution of unique talents towards building meaningful lives and vibrant communities. SUNY Brockport is proud to be an affirmative action and equal opportunity employer, dedicated to maintaining a welcoming and diverse academic atmosphere.

The Assistant Coordinator of Events and Equipment at SUNY Brockport Athletics plays a vital role in supporting the ongoing growth and success of the university’s athletic programs. Reporting directly to the Assistant Athletic Director and Senior Women’s Administrator, this full-time, professional position is designed to facilitate smooth event and facility operations, manage athletic equipment, and support revenue-generating initiatives that enhance the experiences of student-athletes and fans alike. As SUNY Brockport continues to expand its home contest schedules, increase facility usage, and develop summer camps and external programming, the Assistant Coordinator ensures consistent, high-quality operations throughout the entire year. This includes overseeing the planning and execution of intercollegiate athletic events across 24 varsity sports, coordinating facility access among diverse users, and managing student staff for event and equipment operations. The role encompasses responsibilities such as serving as Building Manager of the Tuttle Complex, maintaining strict adherence to operational policies, and improving athletic facilities through collaboration with maintenance teams. Moreover, the position manages the athletic equipment room’s daily operations, including uniform care and inventory management, vital to ensuring athletes and staff have the necessary gear. The Assistant Coordinator also supports external facility rentals, boosting facility utilization and revenue generation. This dynamic role requires excellent organizational, communication, and management skills, with an emphasis on operational efficiency and enhancing the overall athletic environment at SUNY Brockport. The position offers a competitive salary of $57,151 annually and operates on a 12-month professional full-time appointment within the Enrollment Management Division, Department of Athletics. Prospective candidates should expect a work schedule of Monday through Friday, 9 am to 5 pm, with required evening and weekend hours to support athletic events and programs. This role provides invaluable exposure to all facets of collegiate athletic event and equipment management in a growing and supportive university setting.

Job Requirements

Bachelor's degree by time of appointment
Minimum of one year of experience in athletic event management or comparable environment
Excellent management and organizational skills
Strong interpersonal and communication skills
Availability to work weekend and evening hours
Ability to handle multiple tasks and prioritize effectively under pressure
Commitment to equity, diversity, and inclusion principles
Must be authorized to work in the United States without visa sponsorship
Ability to comply with SUNY Brockport's policies and procedures
Willingness to undergo required background checks and pre-employment screenings

Job Qualifications

Bachelor's degree by time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Minimum of one year of experience working in athletic event management or a comparable work environment
Excellent management and organizational skills
Strong interpersonal and communication skills
Ability to work flexible hours including nights and weekends
Experience with event setup and facility operations
Knowledge of equipment management and inventory systems
Ability to supervise and train student staff
Familiarity with cash handling and operational policies
Strong problem-solving abilities and attention to detail

Job Duties

Assist with the oversight and execution of event management for all intercollegiate athletic contests
Support the hiring, training, and scheduling of student staff including supervisors, event staff, and building managers
Assist with game day operations including event setup, breakdown, and facility changeovers
Serve as a Building Manager for the Tuttle Complex ensuring safe, efficient daily operations
Coordinate athletic facility usage balancing the needs of varsity programs, campus partners, and external groups
Assist with scheduling, coordination, and administration of external facility rentals and events contributing to increased facility utilization and revenue generation
Support growth and development of summer camps and external programming including logistical planning, staffing, and facility coordination
Assist in maintaining and improving athletic facilities through collaboration with facilities and maintenance staff including development of routine maintenance and cleaning schedules
Adhere to all campus cash handling and operational policies
Attend and help lead weekly operations and departmental staff meetings
Assist with the daily operations of the equipment room supporting all varsity programs
Oversee laundry operations including collection, cleaning, storage, and distribution of uniforms, practice gear, towels, and related items
Assist with supervision, training, and scheduling of student workers in the equipment room
Maintain and update equipment room policies and procedures to ensure efficiency and compliance
Manage equipment room hours during academic year and coordinate staffing for nights, weekends, and summer operations
Maintain a computerized inventory system for all athletic apparel and equipment tracking vendor, purchase date, and condition
Assist with issuance, tracking, and return of equipment for student-athletes and staff