Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $54,900.00 - $78,700.00
Benefits
nation-wide medical plan
Dental
Vision
401(k) Flexible Spending Accounts
Adoption assistance
Tuition Reimbursement
weekly pay
Job Description
Pilot Company is a leading network of travel centers operating across North America, boasting over 750 retail and fueling locations spread throughout 44 U.S. states and six Canadian provinces. Established in 1958 by Jim A. Haslam II and currently under the leadership of CEO Adam Wright, Pilot Company has grown into a vital player in the energy and logistics sectors with a dedicated workforce exceeding 30,000 team members. The company not only focuses on retail fuel sales but also operates one of the largest tanker fleets in the country, providing critical fuel supply services to some of the nation’s busiest... Show More
Job Requirements
- Degree in business, law, communications, or related field required
- Masters or JD preferred
- Minimum 2-4 years work experience in project management, contract, and/or grant administration
- Minimum 3-5 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferred
- Understanding of contract terminology and potential contractual risk
- Experience using Smartsheet, Jira, Salesforce preferred
- Intermediate Microsoft Office skills
- Strong organizational skills with excellent attention to detail and accuracy
- Excellent verbal and written communication skills
- Ability to adjust to changing circumstances and priorities
- Strong analytical, problem solving and critical thinking skills
- Ability to resolve issues with a high sense of urgency
- Self-motivated with ability to work independently and within teams
- Excellent customer service skills
- Ability to prioritize, multitask and manage multiple projects
Job Qualifications
- Degree in business, law, communications, or related field required, masters or JD preferred
- Minimum 2-4 years work experience in project management, contract, and/or grant administration
- Combinations of specific industry work experience, advanced degrees, or certifications, strongly preferred
- Minimum 3-5 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferred
- Understanding of contract terminology and potential contractual risk
- Demonstrated knowledge of federal, state, municipal and/or utility and energy policies and procedural guidance including Title 23 NEPA Compliance, FAR, 2 CFR 200, Circulars, Title 6 Civil Rights, ADA, EEO, Davis Bacon, Labor Laws, Disadvantaged Business Enterprise, Joint Ventures, SAM.gov, state registration requirements
- Project management skills strongly preferred
- Experience using Smartsheet, Jira, Salesforce preferred
- Intermediate Microsoft Office skills
- Strong organizational skills with excellent attention to detail and accuracy
- Ability to adjust to changing circumstances and priorities
- Excellent verbal and written communication skills with ability to draft contract language
- Strong analytical, problem solving and critical thinking skills
- Ability to resolve issues with a high sense of urgency
- Ability to communicate and interact effectively with different levels of the organization to negotiate, problem solve, complete projects and influence decision making
- Self-motivated with ability to work both independently and within teams to establish and meet deadlines, goals, and objectives
- Excellent customer service skills
- Ability to prioritize, multitask and manage multiple projects while successfully demonstrating confidence in a fast-paced and dynamic environment
Job Duties
- Coordinate between internal and external resources to successfully submit government fuel bids and deliver on the business plan for winning grant awards for alternative fuels
- Execute and review bid proposals for alternative fuel projects
- Review and analyze government bid documents and conduct due diligence to identify and ensure Pilot can comply with bid requirements
- Draft due diligence reports for government bids, engage with relevant stakeholders to ensure compliance with the terms of various government bids and awarded contracts
- Perform editing and support writing revisions to draft grant proposals and collect supporting documents based on grantor funding requirements
- Engage internal stakeholders including business development, legal, communications, operations, construction, accounting, real estate, data governance and externally with consultants, utilities, and other vendors
- Update and transfer data, track deliverables, and interpret Pilot grants database to successfully generate reports
- Maintain records of all bids submitted and prepare monthly records for all grant-related activities
- Facilitate meetings, create agendas, and follow up with action items for all internal and external stakeholders
- Assist with tracking and submitting any required grant deliverables and government bids pre and post award, identifying and immediately raising any compliance concerns
- Model behaviors that support the company’s common purpose and ensure guests and team members are supported at the highest level
- Ensure all activities are in compliance with rules, regulations, policies, and procedures
- Complete other duties as assigned
Job Location
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