Adult Education Center Office Assistant 3

Spokane, WA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $41,004.00 - $54,504.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Life insurance

long term disability insurance

WA State Retirement Plan

Vacation leave

sick leave

Job Description

Spokane Community College (SCC), part of Spokane Colleges, is a well-established educational institution serving approximately 15,000 students across Spokane and surrounding rural communities. SCC offers a diverse range of career technical, liberal arts, and adult education programs designed to meet the needs of a broad demographic. As a prominent community college, SCC is committed to providing accessible and high-quality education and support services to help students achieve their academic and career goals. The college fosters a supportive and inclusive environment that values diversity and promotes a culture of lifelong learning.

The Adult Education Center Office Assistant 3 position at Spok... Show More

Job Requirements

High school diploma or equivalent
Proficiency in spelling
grammar
and sentence structure
Strong verbal
written
and interpersonal communication skills
Knowledge of general office equipment and administrative procedures
Experience with Microsoft Office including Word
Excel
Access
Publisher
Ability to manage a multi-line phone system with professionalism and courtesy
Capacity to handle multiple tasks in a fast-paced environment
Customer service experience
Strong proofreading and organizational skills
Ability to manage interruptions effectively
High level of confidentiality and professionalism
Ability to work independently and collaboratively
Basic arithmetic skills
Familiarity with data tracking systems or administrative software
Experience with automated or web-based purchasing systems
Ability to lift up to 20 lbs occasionally
Ability to work full-time (40 hours per week)
Eligibility for post-offer medical exam and background checks
Authorization to work in the United States

Job Qualifications

Proficiency in spelling
grammar
and sentence structure
Strong verbal
written
and interpersonal communication skills
Knowledge of general office equipment
administrative procedures
Experience with Microsoft Office including Word
Excel
Access
Publisher
Ability to manage a multi-line phone system professionally
Capacity to handle multiple tasks in a fast-paced environment
Customer service experience
Strong proofreading and organizational skills
Ability to manage interruptions effectively
High level of confidentiality and professionalism
Ability to work independently and collaboratively
Basic arithmetic skills
Two or more years of clerical and data entry experience
Experience working with Head Start
ECEAP
child and family services
adult basic education
English language learners
or low-income populations
Familiarity with data tracking systems or administrative software
Experience with automated or web-based purchasing systems

Job Duties

Perform receptionist duties
answer phones
greet visitors
respond to inquiries
direct individuals to appropriate staff or resources
manage front door keys and access
issue and collect proxy cards
keep records
coordinate ABE instructor substitute requests
monitor shared ABE absence account
track substitute availability
confirm requests
prepare and distribute correspondence
meeting notices
agendas
minutes
newsletters for Head Start and ABE
maintain and update databases and spreadsheets
track key program metrics such as volunteer hours
student attendance
compliance with Head Start Performance Standards
provide clerical support including word processing
data entry
scanning
electronic and manual filing
records retention
operate and maintain office equipment
coordinate service requests
coordinate building maintenance and janitorial services
order and maintain office and program supplies
process administrative forms including key requests
training requests
travel reimbursements
time and effort reports
work orders
serve as purchasing card custodian
log transactions
reconcile invoices
assist staff with purchase requisitions and invoices
provide administrative support to building managers and program leadership
train and provide direction to volunteers
model professional decorum
comply with district policies
support Spokane Colleges strategic plan
perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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