Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Employee Discounts
Retirement Plan
Career development opportunities
employee engagement activities
Job Description
Shaw Bakers is a distinguished bakery company that combines esteemed French baking techniques with innovative process improvements to create delicious baked goods for their customers. Operating through their cherished Cafes and established national retail partnerships across North America, Shaw Bakers has earned a reputation for delivering quality products and exceptional taste. The company is characterized by its dynamic growth, an exciting array of new projects and products, and a wealth of career development opportunities for employees. With a commitment to innovation and community connection, Shaw Bakers stands as a leader in the baking industry, blending tradition and modernity in every product and operational process.
The role of Administrative Support Specialist at Shaw Bakers is integral to the smooth functioning of the company’s facilities. This position focuses on providing essential day-to-day administrative support that ensures the office environments remain organized, professional, and efficient. Supporting multiple departments such as site operations, Human Resources, and Safety teams, this role is vital in fostering a positive work environment and seamless operational flow. The specialist also plays a key part in creating a welcoming atmosphere for employees, visitors, and external partners, enhancing the overall company culture.
The Administrative Support Specialist is expected to be customer service-oriented, proactive, and adaptable, with a keen ability to manage multiple priorities in a fast-paced manufacturing setting. Responsibilities include maintaining clean and functional office spaces, overseeing facility needs such as supply inventory, assisting in scheduling and communications, and supporting company events and employee engagement activities. The role also involves managing visitor experiences, including check-in processes, badge issuance, and preparing meeting spaces.
This position requires someone with excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office tools. Bilingual skills in English and Spanish are highly preferred, which reflects Shaw Bakers' commitment to a diverse and inclusive workplace. Regular travel between company locations and compliance with Good Manufacturing Practices (GMPs) are essential components of this role.
Employment at Shaw Bakers offers a meaningful opportunity to contribute to a growing company with a rich heritage and innovative future. It is an onsite role that demands interaction with various teams and requires a hands-on approach to supporting the company's daily operations. Shaw Bakers is proud to be an equal opportunity employer that values diversity and inclusion, and employment is at-will, providing flexibility for both the company and employees.
The role of Administrative Support Specialist at Shaw Bakers is integral to the smooth functioning of the company’s facilities. This position focuses on providing essential day-to-day administrative support that ensures the office environments remain organized, professional, and efficient. Supporting multiple departments such as site operations, Human Resources, and Safety teams, this role is vital in fostering a positive work environment and seamless operational flow. The specialist also plays a key part in creating a welcoming atmosphere for employees, visitors, and external partners, enhancing the overall company culture.
The Administrative Support Specialist is expected to be customer service-oriented, proactive, and adaptable, with a keen ability to manage multiple priorities in a fast-paced manufacturing setting. Responsibilities include maintaining clean and functional office spaces, overseeing facility needs such as supply inventory, assisting in scheduling and communications, and supporting company events and employee engagement activities. The role also involves managing visitor experiences, including check-in processes, badge issuance, and preparing meeting spaces.
This position requires someone with excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office tools. Bilingual skills in English and Spanish are highly preferred, which reflects Shaw Bakers' commitment to a diverse and inclusive workplace. Regular travel between company locations and compliance with Good Manufacturing Practices (GMPs) are essential components of this role.
Employment at Shaw Bakers offers a meaningful opportunity to contribute to a growing company with a rich heritage and innovative future. It is an onsite role that demands interaction with various teams and requires a hands-on approach to supporting the company's daily operations. Shaw Bakers is proud to be an equal opportunity employer that values diversity and inclusion, and employment is at-will, providing flexibility for both the company and employees.
Job Requirements
- 1-2 years of experience in administrative, office coordination, or facilities support (manufacturing or multi-site environment preferred)
- strong organizational and time management skills with keen attention to detail
- excellent interpersonal and communication abilities
- proficiency in Microsoft Office (Outlook, Word, Excel) or comparable tools
- bi-lingual in English and Spanish is highly preferred
- regular travel between company locations
- ability to lift and move light office supplies (up to 25 lbs)
- onsite role with frequent interaction across teams
- must be able to access the manufacturing floor and adhere to GMPs
Job Qualifications
- 1-2 years of experience in administrative, office coordination, or facilities support (manufacturing or multi-site environment preferred)
- strong organizational and time management skills with keen attention to detail
- excellent interpersonal and communication abilities
- proficiency in Microsoft Office (Outlook, Word, Excel) or comparable tools
- bi-lingual in English and Spanish is highly preferred
Job Duties
- Maintain clean, organized, and fully functional office environments across all locations
- conduct routine walkthroughs to ensure conference rooms, common areas, and offices are well-presented and stocked
- manage and monitor basic facility needs, including ordering office supplies and kitchen inventory for both locations
- proactively report usage trends and accurately forecast inventory replenishment needs
- assist HR, QA, and the Plant Director with scheduling, meeting coordination, and internal communications
- collaborate with HR and site leadership on onboarding and offboarding processes
- support company events, meetings, and employee engagement activities
- contribute to standardizing office processes across locations
- serve as the primary point of contact for all visitors, coordinating check-in, badge issuance, and host notifications
- issue, track, and deactivate employee and visitor badges
- prepare meeting spaces to ensure rooms are clean, stocked, and prepped for gatherings
- support hosting activities, including catering, materials setup, and site readiness
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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