Administrative Support

Colorado Springs, CO, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $40,000.00 - $56,000.00

Benefits

medical/dental/vision insurance

401(k) plan with Company Match

Paid holidays

Paid Time Off

Parental leave

Life insurance

Tuition Reimbursement

Identity Protection

Medical and dependent care flexible spending accounts

Commuter/transit spending accounts

Group legal coverage options

Pet insurance

Job Description

HX5 is a distinguished and award-winning company renowned for providing top-tier engineering, research and development, and technical services. Established in 2004, HX5 has rapidly expanded across the United States and prides itself as a veteran- and woman-owned business. The company collaborates with prestigious clients such as NASA and the Department of Defense, serving critical sectors that require precision, expertise, and innovative solutions. HX5's commitment to excellence and its focus on fostering a diverse and inclusive work environment have made it a leader within its industry.

HX5 is currently seeking an Administrative Specialist, Journeyman to work full-time at Peterson Spa... Show More

Job Requirements

Must have one of the following combinations of education and experience: 7 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD or Bachelor's degree in a related field and at least 3 years of DoD experience in the respective technical/professional discipline being performed
Working knowledge of Microsoft Office Tools, Chrome and Edge, PDF
Exceptional professionalism and proven experience exercising discretion and confidentiality with sensitive organizational and personal information
Strong communications skills including phone, email, and in-person
Proven ability to work collaboratively and effectively in fast-paced environment
Experience with TMT taskers highly preferred
Proof of U.S. citizenship or US permanent residency
Must be able to complete a U.S. government background investigation
Must be able to obtain a Secret clearance
Must be able to travel including air travel

Job Qualifications

Bachelor's degree in a related field and at least 3 years of DoD experience in the respective technical/professional discipline being performed
7 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD
Working knowledge of Microsoft Office Tools, Chrome and Edge browsers, PDF
Exceptional professionalism with proven experience exercising discretion and confidentiality with sensitive organizational and personal information
Strong communication skills including phone, email, and in-person
Proven ability to work collaboratively and effectively in a fast-paced environment
Experience with TMT Taskers highly preferred

Job Duties

Manage the Portfolio Lead's dynamic calendar and travel schedule, interfacing with senior officers and executives from multiple military commands and intelligence agencies, and facilitating communication between the Division and Portfolio leadership and team
Schedule and prioritize meetings and events to maximize the Portfolio Lead's time, ensure realistic scheduling, identify meeting participants, subject matter experts and required materials to thoroughly address meeting topics
Develop, organize, and setup meetings including weekly staff meetings, financial and program reviews, execution reviews, and other meetings as needed
Support the Portfolio Lead and staff to communicate program issues or concerns, and to request and advocate for executive decisions, intervention, and support
Arrange travel plans for the Portfolio Lead using the Defense Travel System to find and book optimal flights, lodging, and transportation to meet mission requirements
Assist with preparation of travel vouchers in the Defense Travel System following trips and perform records management and gather/develop all necessary paperwork/documentation
Draft, review, and edit correspondence to ensure compliance with standards including Tongue and Quill, Directorate and Division guidance, and templates
Assist in reviewing and processing military awards and decorations, evaluations, military correspondence, and military and civilian personnel actions
Ensure the Portfolio Lead is thoroughly prepared for each scheduled event including scheduling preparation time, providing read-ahead materials, biographies of participants, and arranging advanced meetings as required
Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing, and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies, and managing mail, courier service, and records management
Track and manage work tasks/action items using AFSPC's Task Management System
Assist security personnel and visitors with security clearance verification, building access, data transfers, processing visit requests as required
Perform other duties as required/requested by the Government and within the scope of the contract

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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